Deposited Students – Asbury University
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Our campus is now open for in-person visits! Schedule yours today.

Please note: The state of Kentucky is currently requiring the use of masks in public. Our Office of Admissions is closely monitoring and following Asbury University’s official COVID-19 Response, and visits will follow recommendations as outlined by our COVID-19 Task Force, the CDC and government officials (if you do not have a mask for your visit, we can provide one for you!). If you are unable to travel, take a look below at our online alternatives for you to still get to know Asbury and for us to get to know you.

Welcome to Asbury!

You’ve paid your deposit and you’re coming to Asbury… now what?

Use the lists below to see everything you’ll need to do between depositing and arriving on campus.

Starting at Asbury in August?

▾ Look at your Asbury Checklist often!

Your online Asbury Checklist updates in real time to tell you what we still need you to do, so keep an eye on it! Go to asbury.edu/asburychecklist and log in using your Asbury application credentials:

  • The email address and password you used to fill out Asbury's online application OR
  • The email address and password you used to set up your Asbury Checklist account after submitting your application through Common App or another outside website

▾ Check your new Asbury email address regularly!

You will start receiving information at your new Asbury email address from various offices around campus, so be sure to check it regularly. Read instructions on setting up your Asbury email address. To log in, go to asbury.edu/my and visit the "Asbury Email" link.

▾ Finalize your financial aid

If you haven't accepted your financial aid offer yet, do that now in the Asbury Portal, our online portal for class registration, financial aid and more. You can find the Asbury Portal at My Asbury (asbury.edu/my) and log in to the Portal with your Asbury email address and password. Read more instructions on the Asbury Portal.

If you have accepted your offer, don't forget to sign the promissory note and complete your entrance counseling for any loans you will receive. You can get more information from the Financial Aid Office.

▾ Submit your Housing Preference Form (on and off campus)

Submit your Housing Preference Form by May 1. For students living on campus, this allows the Housing Office to use your residence hall and roommate preferences as they make housing assignments for the new school year, and for students planning to live off campus, this submits your petition to live off campus.

Deposited after May 1? Submit the Housing Preference Form ASAP so the Housing Office can work with you to provide the best housing option.

Where to find it: Access the Housing Preference Form through the Asbury Checklist at asbury.edu/asburychecklist. Log in with the (non-Asbury) email address and password you used to create your Asbury application/Checklist account. If you applied through Common App and haven't created an Asbury Checklist account, create one and follow the instructions that will be emailed to you.

▾ Submit your Prior Credit Form

The Prior Credit Form lets you help us create the best possible first semester schedule for you. Fill it out by May 1 with all the credit you intend to transfer to Asbury - including any AP credit taken in high school - so the Registrar's office can verify your transferred credit before building your first class schedule.

Deposited after May 1? Fill out the Prior Credit Form ASAP to give the Registrar's office the best chance at building a great schedule for you!

Where to find it: Access the Prior Credit Form through the Asbury Checklist at asbury.edu/asburychecklist. Log in with the (non-Asbury) email address and password you used to create your Asbury application/Checklist account. If you applied through Common App and haven't created an Asbury Checklist account, create one and follow the instructions that will be emailed to you.

▾ Connect with your new class on social media

Join the Facebook group for your class to connect with your new classmates. The Facebook group opens up around the end of March each year, and the invitation to join will be sent to your non-Asbury email address - the same address you use to log in to your Asbury application/Checklist account.

You can also follow Asbury University on Facebook and Instagram to stay up-to-date with the latest happenings on and around campus.

▾ Provide your Health Services information

Beginning in the middle of April, provide your medical information to the health services clinic in the Center for Wholeness and Wellness. Submit the Health History Form online - including copies of your health insurance card and immunization record - to prepare the clinic for your arrival on campus. Please note that you may need to schedule an appointment with your doctor to get the most updated information.

Where to find it: Access your Health History Form and upload documentation through your Asbury Checklist at asbury.edu/asburychecklist. Log in with the (non-Asbury) email address and password you used to create your Asbury application/Checklist account. If you applied through Common App and haven't created an Asbury Checklist account, create one and follow the instructions that will be emailed to you.

▾ Sign up for the Archways Pre-Orientation Program

Sign up for Archways, an optional - but highly recommended - five day experience prior to Welcome Weekend, designed by our Center for Adventure Leadership staff to prepare you for life at Asbury while creating new bonds of friendship before you officially move on campus. No prior hiking, camping or rock climbing experience is necessary.

Where to find it: Learn more and sign up or through your Asbury Checklist at asbury.edu/asburychecklist. (Log in with your non-Asbury email address and password.)

▾ Review your fall class schedule

The Registrar's office will begin creating fall schedules for the new incoming class in mid-May, using your official transcripts, official test score reports and Prior Credit Form to create the best possible class schedule for you. Once the schedule has been posted, you will be notified by email and will be able to log in, view your schedule and make any necessary changes. Please be aware that the notification may be sent to your new Asbury email address.

Where to find it: Your class schedule will be posted in the Asbury Student Portal, our online portal for class registration, financial aid and more. You can find the Asbury Portal and your Asbury email account at My Asbury (asbury.edu/my) and log in to the Portal with your Asbury email address and password. Get help accessing your Asbury email address and get help with the Portal.

▾ Send us your final official transcripts and test scores

Final copies of your official transcripts and test scores are required once all of the grades have been posted for your most recent semester of school. Final official transcripts from high school must include the graduation date, including month, day and year. Official test scores are required for class placement purposes if we have not already received them.

Official transcripts from a high school can be sent by mail from the school or ordered through Parchment. Official transcripts from a college/university can be sent by mail from the institution or electronically through getmytranscripts.org. Homeschool transcripts can be emailed from the parent email address if they have been signed.

Final official transcripts must be sent directly from the school to Asbury's Admissions Office. Transcripts that are given to the student and then delivered to Asbury will not be counted as official. Review the items on your Asbury Checklist after May 1 to see if we still need a final official transcript for your record.

Official test scores, if needed, must be sent directly from the testing agency (ACT, SAT or CLT) to Asbury's Admissions Office. Review the items on your Asbury Checklist to see if we need you to order official test scores.

▾ Select your meal plan, payment plan, and more!

A series of actions that we call Financial Registration is required of every Asbury student for each semester in which they are enrolled. Financial Registration includes signing up for your meal plan, selecting a payment plan and registering your car to receive a parking permit. Financial Registration is available beginning around the middle of June OR 1-2 weeks after your fall class schedule has been posted.

Where to find it: To complete Financial Registration, log in to the Asbury Portal with your Asbury email address and password. You can find the Portal and your email account at My Asbury (asbury.edu/my).

▾ Review your housing and roommate assignment

Your residence hall and roommate for your first year at Asbury are assigned by the Housing Office based on your submitted Housing Preference Form. Once assignments are complete--usually in early July--the information will be posted to your Asbury Portal account and you will be notified by email. Please be aware that the notification may go to your new Asbury email address.

Where to find it: To view your housing and roommate assignment, log in to the Asbury Portal, found at My Asbury. Use your Asbury email address and password to log in.

▾ Pack and prepare for life at Asbury

Packing

See what we recommend you do and don't bring to your new home on campus. See dorm photos and measurements.

Campus jobs

Asbury students have many opportunities to work on campus. Learn about work study jobs, search job openings as the semester gets closer or browse student leadership positions on campus - some of which are paid.

Computer resources

Get information about computer labs, using your own computers and the Apple/Dell purchase discount for Asbury students

Payment Plans

Learn how billing and payment works and review our payment/installment plans.

Privacy Notice

Review the Privacy Act Notice form. Print the form- you'll also have a chance to sign and submit it during Welcome Weekend.

▾ Welcome Weekend Dates for Fall!

New Students and Transfers with less than 30 credits

  • Move-In: Tuesday, August 11
  • Welcome Weekend: August 11–16, 2020

Transfer Students with 30 or more credits

  • Move-In: Thursday, August 13
  • Welcome Weekend: August 13–16, 2020

Intercultural New Students

  • Move-In: Friday, August 7
  • Intercultural Welcome Weekend: August 7–10, 2020

Family & Friends Orientation

Starting at Asbury in January?

▾ Look at your Asbury Checklist often!

Your online Asbury Checklist updates in real time to tell you what we still need you to do, so keep an eye on it! Go to asbury.edu/asburychecklist and log in using your Asbury application credentials:

  • The email address and password you used to fill out Asbury's online application OR
  • The email address and password you used to set up your Asbury Checklist account after submitting your application through Common App or another outside website

▾ Check your new Asbury email address regularly!

You will start receiving information at your new Asbury email address from various offices around campus, so be sure to check it regularly. Read instructions on setting up your Asbury email address. To log in, go to asbury.edu/my and visit "Asbury Email".

▾ Finalize your financial aid

If you haven't accepted your financial aid offer yet, do that now in the Asbury Portal, our online portal for class registration, financial aid and more. You can find the Asbury Portal at My Asbury (asbury.edu/my) and log in to the Portal with your Asbury email address and password. Read more instructions on the Asbury Portal.

If you have accepted your offer, don't forget to sign the promissory note and complete your entrance counseling for any loans you will receive. You can get more information from the Financial Aid Office.

▾ Submit your Housing Preference Form

Submit your Housing Preference Form by late November. For students living on campus, this allows the Housing Office to use your residence hall and roommate preferences as they make housing assignments for the new school year, and for students planning to live off campus, this submits your petition to live off campus.

Depositing after late November? Submit your Housing Preference Form ASAP.

Where to find it: Access the Housing Preference Form through the Asbury Checklist at asbury.edu/asburychecklist. Log in with the (non-Asbury) email address and password you used to create your Asbury application/Checklist account. If you applied through Common App and haven't created an Asbury Checklist account, create one and follow the instructions that will be emailed to you.

▾ Submit your Prior Credit Form

The Prior Credit Form lets you help us create the best possible first semester schedule for you. Fill it out by late November with all the credit you intend to transfer to Asbury - including any AP credit taken in high school - so the Registrar's office can verify your transferred credit before building your first class schedule.

Where to find it: Access the Prior Credit Form through the Asbury Checklist at asbury.edu/asburychecklist. Log in with the (non-Asbury) email address and password you used to create your Asbury application/Checklist account. If you applied through Common App and haven't created an Asbury Checklist account, create one and follow the instructions that will be emailed to you.

▾ Provide your Health Services information

Beginning in mid-October, provide your medical information to the health services clinic in the Center for Wholeness and Wellness. Submit the Health History Form online - including copies of your health insurance card and immunization record - to prepare the clinic for your arrival on campus. Please note that you may need to schedule an appointment with your doctor to get the most updated information.

Where to find it: Access your Health History Form and upload documentation through your Asbury Checklist at asbury.edu/asburychecklist. Log in with the (non-Asbury) email address and password you used to create your Asbury application/Checklist account. If you applied through Common App and haven't created an Asbury Checklist account, create one and follow the instructions that will be emailed to you.

▾ Review your spring class schedule

The Registrar's office will begin creating fall schedules for the new incoming class in late November, using your official transcripts, official test score reports and Prior Credit Form to create the best possible class schedule for you. Once the schedule has been posted, you will be notified by email and will be able to log in, view your schedule and make any necessary changes. Please be aware that the notification may be sent to your new Asbury email address.

Where to find it: Your class schedule will be posted in the Asbury Student Portal, our online portal for class registration, financial aid and more. You can find the Asbury Portal and your Asbury email account at My Asbury (asbury.edu/my) and log in to the Portal with your Asbury email address and password. Get help accessing your Asbury email address and get help with the Portal.

▾ Send us your final official transcripts and test scores

Final copies of your official transcripts and test scores are required once all of your most recent semester grades have been posted. Final official transcripts from high school must include the graduation date, including month, day and year. Official test scores are required for class placement purposes if we have not already received them.

Official transcripts from a high school can be sent by mail from the school or ordered through Parchment. Official transcripts from a college/university can be sent by mail from the institution or electronically through getmytranscripts.org. Homeschool transcripts can be emailed from the parent email address if they have been signed.

Final official transcripts must be sent directly from the school to Asbury's Admissions Office. Transcripts that are given to the student and then delivered to Asbury will not be counted as official. Review the items on your Asbury Checklist to see if we still need a final official transcript for your record.

Official test scores, if needed, must be sent directly from the testing agency (ACT, SAT or CLT) to Asbury's Admissions Office. Review the items on your Asbury Checklist to see if we need you to order official test scores.

▾ Select your meal plan, payment plan and more!

A series of actions that we call Financial Registration is required of every Asbury student for each semester in which they are enrolled. This includes signing up for your meal plan, selecting a payment plan for the year and registering your car to receive a parking permit. Financial Registration is available 1-2 weeks after your spring class schedule has been posted.

Where to find it: To complete Financial Registration, log in to the Asbury Portal with your Asbury email address and password. You can find the Portal and your email account at My Asbury (asbury.edu/my).

▾ Review your housing and roommate assignment

Your residence hall and roommate for your first year at Asbury are assigned by the Housing Office based on your submitted Housing Preference Form. Once assignments are complete--usually in early December--the information will be posted to your Asbury Portal account and you will be notified by email. Please be aware that the notification may go to your new Asbury email address.

Where to find it: To view your housing and roommate assignment, log in to the Asbury Portal, found at My Asbury. Use your Asbury email address and password to log in.

▾ Pack and prepare for life at Asbury

Packing

See what we recommend you do and don't bring to your new home on campus. See dorm photos and measurements.

Campus jobs

Asbury students have many opportunities to work on campus. Learn about work study jobs, search job openings as the semester gets closer or browse student leadership positions on campus - some of which are paid.

Computer resources

Get information about computer labs, using your own computers and the Apple/Dell purchase discount for Asbury students

Payment Plans

Learn how billing and payment works and review our payment/installment plans.

Privacy Notice

Review the Privacy Act Notice form. Print the form- you'll also have a chance to sign and submit it during Welcome Weekend.

▾ Welcome Weekend Dates for Spring!

Welcome Weekend (all new students)

New Students and Transfers with less than 30 credits

  • Move-In: Friday, January 10
  • Welcome Weekend: January 10-12, 2020