Health Service FAQs

Students under 18 years of age can make appointments with the Health Services Clinic. However, we must acquire parental consent to administer any and all treatment for students under the age of 18.

You can find links to after hours or emergency care here: After Hours/Emergency Care

Per the Asbury Catalog, excused absences may be granted in the case of hospitalization or serious illness (as determined by a physician). Instructors will explain to students their attendance expectations and grading policies with respect to absences from class sessions at the beginning of each course .

Students are encouraged to communicate with their professor regarding any missed class. All official class excuse requests must be submitted by the student to the Registrar’s Office. A student may request an excused absence within 3 weeks of the absence and prior to the last class date in order for the Registrar to issue an excused absence (with permission to make up work) to be presented to the instructor.

If the student has been seen by the Asbury University Health Services Clinic, the clinic may submit a class excuse recommendation if deemed necessary by the nurse or physician to the Registrar's Office.

Students may not be penalized for any absence approved by the Registrar’s Office, but it is the responsibility of the student to notify the professor(s) of the absence in a timely manner, to arrange make-up work, and submit missed assignments and/or exams. 

Please see our Class Excuse page for more details.

The Asbury University Health Services Clinic is primarily for Full-Time Undergraduate students enrolled in 9+ credit hours. We do extend our services to Graduate students for a fee.

Below is a list of the Graduate Student Guidelines:

• Health Services does not participate with or bill any insurance. Payment is due at time of service.
• Visits are by appointment—
  Nurse: 9 a.m. - 3 p.m. Monday through Friday
  Provider: 9 a.m. - 3 p.m. Monday & Thursday
• FREE Services: BP checks, minor first aid (Note: Flu shots—Price same as undergraduate students)
• Nurse Visit: $30 office visit charge plus any additional charges for testing/medications—same pricing as undergraduate students
• Provider (Doctor) Visit: $50 office visit charge plus any additional charges for testing/medications—same pricing as undergraduate students
• Nurse Triage Phone Service (For when Health Services is closed): call the Switchboard (859-8583511 x0) and ask to speak to the nurse on call, you will be billed $19 by Health Services for using this service

Asbury University Health Services Clinic will retain student medical records for 7 years after graduation, or 7 years from the point of last contact if the student did not graduate.  All medical records can be requested by completing the Authorization to Release Medical Records Form. You can email the completed form to health.services@asbury.edu. The completed form may also be faxed or mailed to the number or address below:

Fax: (859)-858-0003

Asbury University
Health Services Clinic
1 Macklem Drive
Wilmore, KY 40390

The physicians and staff of Asbury University Health Services are committed to protecting medical information about each student. This policy applies to the information and records we have about your health, health status, and the healthcare and services you receive at Asbury University Health Services. Asbury University Health Services is not permitted to share any medical information with family members without the student’s written permission.

However, if the student is under 18 years of age, parental consent is required before services are rendered. In this situation, parents will have access to medical information until the student turns 18 years of age, at which point the student will be given the opportunity to list any/all persons with whom they wish to share information.

Asbury Health Services Clinic provides free services for students for evaluation and treatment of illness and injury, both acute and chronic issues.  There is no charge to see the nurse or provider. While tuition fees cover most provider and nurse visits and services, there is a nominal charge for some tests, treatments, medications, supplies and physicals.

No. Asbury Health Services provides services for Undergraduate students enrolled in at least 9 credit hours per semester. Graduate students may be seen for a fee.

While services offered through Asbury Health Services are similar to those offered by most general physician offices, these services do not extend to family members of currently enrolled students.

All students are required to complete the Tuberculosis (TB) Screening Questionnaire found on our Health History form. The need for a TB test is dependent upon your answers to the screening questionnaire. If you answer “yes” to any of the Screening questions, then the TUBERCULIN (TB) TEST DOCUMENTATION must be completed by a health care provider. Please contact Asbury University Health Services Clinic if you have any questions regarding the TB Test Documentation.

All students are required to complete the Tuberculosis (TB) Screening Questionnaire found on our Health History form. The need for a TB test is dependent upon your answers to the screening questionnaire. If you answer “yes” to any of the Screening questions, then the TUBERCULIN (TB) TEST DOCUMENTATION must be completed by a health care provider. Please contact Asbury University Health Services Clinic if you have any questions regarding the TB Test Documentation.

Before going to any hospital or clinic be sure to check with your insurance company to see if that provider and/or facility is covered by your plan.  If not, you may want to choose another who IS covered to save you money.

Here is a list of some local providers.

Students who have not had all of or any of the required immunizations must make an appointment with Health Services to discuss their options with one of our nurses.