Study Abroad Application Process

Ready to apply? Below are the steps you need to complete in order to be approved by Asbury University to study abroad. There are forms and signature documents that you will have to complete. For Asbury University students, if you are planning to participate in a non-AU program, please make sure you also apply to the host agency directly for admissions. For non-Asbury Students, you may submit your forms electronically or by mail. Please contact the Study Abroad Office at studyabroad@asbury.edu if you have any questions.

Asbury Student Application Instructions

STEP 1: Complete the Intent to Study Abroad & Off-Campus Program Application Form* Online

The Study Abroad Office will contact you after receiving your “Intent to Study Abroad” application and make an appointment for your initial advisement. To begin, visit asbury.edu/academics/study-abroad/apply/

*For Paris Semester students, the Intent to Study Abroad is due on February 25.

STEP 2: Complete the Application Packet

Procure all the necessary forms and signatures to complete the Application Packet:

Review and sign the Study Abroad & Off-Campus Application (pg. 3)
Obtain the following forms from the Registrar’s Office:
- Academic Audit
- Foundational Courses Sheet
- Related Major(s)/Minor(s) Sheets
Complete the Student Audit form (pg. 4) with your faculty advisor.
Please meet with each office listed under Acknowledgments and Approvals (pg. 5-6)
If this is a non-AU program, please make sure to apply to the host agency for admissions.
If this is AU China Study Abroad or AU Paris Semester, please make sure to fill out the Reference Form and select two persons to serve as references on your behalf. One should be an academic reference and the other should be someone who can speak to your character. An online reference form will be sent to each person. Please have them complete and submit the forms.

Study Abroad Application Packet Download (PDF)

Reference Forms

Please submit completed Application Packets to the Study Abroad Office. If applying for a Spring program, this Application Packet is due by October 31st. If applying for a Summer or Fall program, this Application Packet is due by April 15th.

STEP 3: Acknowledgement of Final Approval

Final approval will be acknowledged by the Study Abroad Office and the host agency or host faculty member of acceptance into their program. Please submit your acceptance confirmation from the host agency to the Study Abroad Office (studyabroad@asbury.edu).

STEP 4: Submit Applicable Application Fee(s) Before Their Deadlines

Submit the AU External Program Fee

All outside programs have an overhead and processing fee. Fall and spring are $500; summer is $200. AU’s China or Paris programs have it figured into the budget, so students are not additionally charged. Please note that host agencies may have their own application and/or deposit fees.

or Nonrefundable Housing Deposit

This deposit is required only for the AU Study Abroad Programs. The amount will be credited back to the student’s account and used towards their Asbury University tuition upon the start of the Study Abroad program. The amount will be deducted from the total tuition fee at invoicing. If the student drops out of the program after the deposit payment deadline, the student forfeits the deposit as it will have already been dispersed to secure housing abroad.

STEP 5: Register for Classes

Please make sure you go ahead and register for classes as if you will be attending classes on campus during the semester you are hoping to Study Abroad. This is to ensure that you are enrolled at Asbury for that semester. Once you have been approved and accepted to Study Abroad, the Registrar’s Office will update your status.

STEP 6: Complete All Necessary Travel Forms and Obtain an International Student Identification Card (ISIC)

All students traveling abroad with Asbury University faculty and/or staff members must fill out the Study Abroad Office’s Travel Forms. Forms should be submitted to the Study Abroad Office. All students traveling abroad must obtain an International Student Identification Card, which provides travel insurance when abroad.

*Note – If the participant is under 18 years of age, their guardian will need to obtain a physical form from the Catalyst II office and complete the form on behalf of their traveler. All travelers 18 and older must complete the electronic form.

Travelers will need to be prepared with the following documents or information to fill out the form (you will have the option to save and continue later):

Passport valid 6 months after your return date
Health Insurance Card
Knowledge of Personal Health History
Emergency Contact Name and Phone Number

Visiting Student Application Instructions

STEP 1: Complete the Initial Online Application as a Visiting Student

Please go to the Study Abroad website (www.asbury.edu/studyabroad) and complete the “Intent to Study Abroad Application Online Form.”* Upon completion, you will be directed to the Undergraduate Admissions website (www.asbury.edu/specialstatus). Please apply as “Special Status” student. When prompted, please make sure to specify which Asbury University Study Abroad program you are applying for. You must be first accepted as a visiting student in order to be considered for our Study Abroad programs.

*For Paris Semester students, the Intent to Study Abroad is due on February 25.

STEP 2: Complete the Application Packet

The Study Abroad Office will contact you after receiving your “Intent to Study Abroad” application and advise you through the rest of the application to process. Procure all the necessary forms and signatures to complete the Application Packet:

Student Acknowledgement Form
Good Standing Verification Form
Certification Form
Program Specific Application Form (i.e. Paris or China)
Reference Forms (1 Faculty Reference & 1 Character Reference)

Study Abroad Application Packet Download (PDF)

Study Abroad Reference Form

Please make sure to have all forms mailed to Asbury University’s Study Abroad Office:

Study Abroad Office
Attn: Director of Study Abroad
Asbury University
One Macklem Drive
Wilmore, KY 40390

If applying for a Spring program, this Application Packet is due by October 31st. If applying for a Summer or Fall program, this Application Packet is due by April 15th.

STEP 3: Acknowledgement of Final Approval

Final approval will be acknowledged by the Study Abroad Office and/or the host faculty member of acceptance into their program.

STEP 4: Submit the Nonrefundable Housing Confirmation Fee

The amount will be deducted from the total tuition fee at invoicing. If the student drops out of the program after the deposit payment deadline, the student forfeits the deposit as it will have already been dispersed to secure housing abroad.

STEP 5: Register for Classes

Please make sure to register for classes with Asbury University’s Registrar’s Office. They may send you additional forms to make your course selections.

STEP 6: Complete All Necessary Travel Forms and Obtain an International Student Identification Card (ISIC)

All students participating on an Asbury University Study Abroad Program must fill out Travel Forms from the Study Abroad Office. All students traveling abroad must obtain an International Student Identification Card, which provides travel insurance when abroad. All forms can be downloaded from our website. Please mail these forms to the Study Abroad Office at the address above.