Health Service FAQs – Asbury University
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Clinic Hours

Open:

Monday through Friday, 9 a.m. – 3 p.m.  when classes are in session during the Fall and Spring Semesters

Closed:

Monday through Friday, 12 p.m. – 1 p.m. for lunch

Closed for Chapel

Closed when classes are not in session and during the summer months.

Doctor Hours:

Mondays & Thursdays, 9 a.m – 2 p.m. by appointment

To Schedule a FREE appointment or for more information: Email health.services@asbury.edu or call (859) 858-3511, x2277 or (859) 858-5277.  Include your first and last name, reason you need to see the nurse or doctor, and times you are available for an appointment.  When leaving a phone message, please include your phone number.

Frequently Asked Questions

▾ I am a minor (under 18 years old). Do I need parental consent to be seen by the Health Services Clinic?

▾ Where can I go to get medical treatment when the Health Service Clinic is closed?

You can find links to after hours or emergency care here: After Hours/Emergency Care

▾ Can I get a doctor’s excuse if I missed one of my classes?

Per the Asbury Bulletin, excused absences may be granted in the case of hospitalization or serious illness (as determined by a physician). Instructors will explain to students their attendance expectations and grading policies with respect to absences from class sessions at the beginning of each course .

Students are encouraged to communicate with their professor regarding any missed class. All official class excuse requests must be submitted by the student to the Registrar’s Office. A student may request an excused absence within 3 weeks of the absence and prior to the last class date in order for the Registrar to issue an excused absence (with permission to make up work) to be presented to the instructor.

If the student has been seen by the Asbury University Health Services Clinic, the clinic may submit a class excuse recommendation if deemed necessary by the nurse or physician to the Registrar's Office.

Students may not be penalized for any absence approved by the Registrar’s Office, but it is the responsibility of the student to notify the professor(s) of the absence in a timely manner, to arrange make-up work, and submit missed assignments and/or exams. 

▾ I am a graduate student. Can I be seen by the Student Health Services?

The Asbury University Health Services Clinic is primarily for Full-Time Undergraduate students enrolled in 9+ credit hours. We do extend our services to Graduate students for a fee.

Below is a list of the Graduate Student Guidelines:

  • Health Services does not participate with or bill any insurance. Payment is due at time of service.
  • Visits are by appointment—
    Nurse: 9 a.m. - 3 p.m. Monday through Friday
    Doctor: 9 a.m. - 2 p.m. Monday & Thursday
  • FREE Services: BP checks, minor first aid (Note: Flu shots—Price same as undergraduate students)
  • Nurse Visit: $30 office visit charge plus any additional charges for testing/medications—same pricing as undergraduate students
  • Doctor Visit: $75 office visit charge plus any additional charges for testing/medications—same pricing as undergraduate students
  • Nurse Triage Phone Service (For when Health Services is closed): call the Switchboard (859-8583511 x0) and ask to speak to the nurse on call, you will be billed $15 by Health Services for using this service

▾ How do I get a copy of my medical records?

Asbury University Health Services Clinic will retain student medical records for 7 years after graduation, or 7 years from the point of last contact if the student did not graduate.  All medical records can be requested by completing the Medical Records Request Form. You can email the completed form to health.services@asbury.edu. The completed form may also be faxed or mailed to the number or address below:

Fax: (859)-858-0003

Asbury University
Health Services Clinic
1 Macklem Drive
Wilmore, KY 40390

▾ Do my parents have access to my medical records?

The physicians and staff of Asbury HSC are committed to protecting medical information about each student. This policy applies to the information and records we have about your health, health status, and the healthcare and services you receive at Asbury HSC. Asbury HSC is not permitted to share any medical information with family members without the student’s written permission.

However, if the student is under 18 years of age parental consent is required before services are rendered. In this situation, parents will have access to medical information until the student turns 18 years of age, at which point the student will be given the opportunity to list any/all persons with whom they wish to share information.

▾ How much does an appointment cost at the Health Services Clinic?

Asbury Health Services Clinic provides free services for students for evaluation and treatment of illness and injury, both acute and chronic issues.  There is no charge to see the nurse or doctor. While tuition fees cover most doctor and nurse visits and services, there is a nominal charge for some tests, treatments, medications, supplies and physicals.

▾ Am I eligible to be seen if I graduated?

No. Asbury HSC provides services for Undergraduate students enrolled in at least 9 credit hours per semester. Graduate students may be seen for a fee.

▾ Can my spouse be seen if they are not a student at Asbury University?

While services offered through Asbury HSC are similar to those offered by most general physician offices, these services do not extend to family members of currently enrolled students.

▾ I am an International Student who lives in the U.S. Do I need a TB test?

All students are required to complete the Tuberculosis (TB) Screening Questionnaire found on our Health History form. The need for a TB skin test is dependent upon your answers to the screening questionnaire. If you answer “yes” to any of the Screening questions, then the TUBERCULIN (TB) TEST DOCUMENTATION must be completed by a health care provider. Please contact Asbury University Health Services Clinic if you have any questions regarding the TB Test Documentation.

▾ I am a U.S. citizen who lives in another country. Do I need a TB test?

All students are required to complete the Tuberculosis (TB) Screening Questionnaire found on our Health History form. The need for a TB skin test is dependent upon your answers to the screening questionnaire. If you answer “yes” to any of the Screening questions, then the TUBERCULIN (TB) TEST DOCUMENTATION must be completed by a health care provider. Please contact Asbury University Health Services Clinic if you have any questions regarding the TB Test Documentation.

▾ Where do I find healthcare after leaving Asbury?

Before going to any hospital or clinic be sure to check with your insurance company to see if that provider and/or facility is covered by your plan.  If not, you may want to choose another who IS covered to save you money.

Here is a list of some local providers.

▾ What if I have not had all the Asbury University required immunizations?

Students who have not had all of or any of the required immunizations must make an appointment with Health Services to discuss his/her options with one of our nurses.