Commencement FAQs – Asbury University
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Any additional questions about the May commencement ceremony may be directed to provost@asbury.edu.

Guests

▾ What are the local lodging options?

Hotel and bed and breakfast accommodations are available in Wilmore as well as neighboring Nicholasville, Harrodsburg, and Lexington. Please refer to our Lodging List for locations within 30 minutes of campus.

▾ What are the on-campus meal options?

There will not be on campus food options.

▾ Where can I park?

Parking for guests is provided in these lots:

  • Kinlaw Library lot
  • Lots behind Johnson and Trustees Residence Halls
  • Hamann-Ray Science Center Lot
  • Miller Center for Communication Arts lot
  • James Street lot by the soccer field
  • Jameson (Akers) and Fine Arts lots
  • Kresge Residence hall lot

Please refrain from parking in the Administration lot behind the cafeteria and anywhere on the semi-circle.

Parking for guests with disabilities

Accessible parking and drop-off will be available directly behind the Luce Center. Ground-level access to the building is available via the rear door nearest West Main Street, the access point for the Luce Center Lot. Subsequent pickup after Commencement should also transpire at the rear of the building as the front of the building will be closed to vehicle traffic due to exiting commencement patrons. Please refer to the Campus Map to become familiar with these areas.

▾ Where can I find an ATM?

An ATM is located in the Student Center.

▾ What should I do in an emergency?

During an emergency, 911 should be called immediately and given: 1) the location of the emergency; and 2) the nature of the emergency.

After notifying 911, University Safety & Security should be notified of the emergency by calling (859) 858-3511, extension "0" ( available 24 hours a day). The caller should advise: 1) the location of the emergency; and 2) the nature of the emergency. University Safety & Security may be contacted by dialing "0" from any campus courtesy phone.

▾ How should I dress for Commencement?

We request that guests wear attire appropriate to the dignity of the occasion.

▾ Is smoking allowed on campus?

In keeping with our University policy of being a smoke-free campus and with State Fire Regulations, we request that guests refrain from smoking on campus.

▾ Can I bring any pets on campus?

Pets are not permitted in any campus facility.

▾ Do I need tickets for Commencement?

Yes, guests must have a ticket to be admitted. Graduates will be issued two tickets for their respective ceremony; tickets will be unique to each service.

▾ Where can I buy AU memorabilia?

The Eagle Outlet, located in the lower level of the Hamann-Ray Science Center, has many University and Commencement items available. Special Commencement hours will be:

Saturday: 9 a.m. – 2:30 p.m. Graduation announcements may be ordered online by students and parents through the Asbury University Virtual Bookstore. Orders received for personalized announcements after April 1 may not be received before Commencement.

Graduates

▾ What kind of academic regalia (cap, gown, hood, etc.) do I need?

Regalia for Traditional Undergraduates students: Caps/gowns have been ordered according to the information provided on the Graduation Application and will be distributed at a time to be announced. Dress shoes (low heels/flats for women) should be worn with the Commencement gown. Dress slacks and dark ties are appropriate for men. Caps should be worn flat on the head. Casual wear is not appropriate attire.

Regalia for Master’s and Adult Professional Studies students: Students will need to order their caps/gowns through our regalia vendor’s order site and bring their regalia to Commencement. Please visit the Oak Hall Order Page to place your order. The final deadline to order is April 10, 2021. Dress shoes (low heels/flats for women) should be worn with the Commencement gown. Dress slacks and dark ties are appropriate for men. Caps should be worn flat on the head. Casual wear is not appropriate attire.

▾ Will I receive tickets to give to family and friends?

Each graduate will be permitted to have two guests for in-person attendance and tickets are required for entry. Tickets will be unique to each service.

Traditional Undergraduate students: Tickets will be included with your cap/gown, which will be distributed at a time to be announced.

Master’s Programs and Adult Professional Studies students: Tickets will be mailed to your home address. If your address needs to be updated, please email registrar@asbury.edu.

▾ When is Commencement rehearsal?

Due to social distancing restrictions, there will not be an in-person rehearsal. Graduates will be sent Commencement instructions through their Asbury email.

▾ Will there be a Baccalaureate service?

Yes. Baccalaureate will be on Friday, April 30, 9-10 a.m. in Hughes Auditorium.

Students: Line up at the front steps of Hughes Auditorium no later than 8:45 a.m. Please come in your cap/gown.

▾ When will I get my diploma?

Diplomas will be mailed to students approximately 6-8 weeks after all academic and financial obligations have been satisfied.

▾ Can I get a frame for my diploma?

Official Asbury University diploma frames are available for purchase from the Asbury University Virtual Bookstore.

▾ Is it too late to apply for Commencement?

Commencement eligibility has been finalized and all eligible graduates have been notified. Please see below for information regarding Commencement eligibility. Commencement Participation Policies and Requirements are found in the 2020-2021 Academic Catalog:

Traditional Undergraduate and Adult Professional Studies - Commencement Eligibility

Graduate Program - Commencement Eligibility

General

▾ What is the difference between Graduation and Commencement?

Graduation is when your requirements are completed and your degree is earned (“degree conferral date”; dates are May, August, December). Commencement is the ceremony where we celebrate your accomplishment!

Graduation = diploma/degree, Commencement = ceremony/regalia

▾ How do I apply for graduation?

Completion of the Graduation Application is required to graduate with a degree.  All students who are in the final year of completing a degree must complete the graduation application prior to graduating.  Access to the application will be emailed from the registrar’s office.  Contact registrar@asbury.edu for a graduation application review if you believe you will graduate earlier than your listed graduation date. 

Diploma

▾ I’m not sure where I’ll be living when I finish my degree requirements – can I have my diploma sent to a different address?

Yes. Please provide an updated address to registrar@asbury.edu, keeping in mind that diplomas will be prepared for mailing in 4-6 weeks after fulfilling degree requirements.

▾ Can I get a frame for my diploma?

Official Asbury University diploma frames are available for purchase from the Asbury University Virtual Bookstore 

Regalia (cap and gown)

▾ (Graduate/Masters) – How can I order/pay for my regalia?

We have established a site with our regalia vendor which will allow you to place an order online and pay by credit card.

▾ (Graduate/Masters) – May I order only my hood?

Yes, you can place an online order through our regalia vendor. We will provide details about access in the coming weeks.