Definitions – Asbury University
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Clarity on the types of agreements and glossary of terms

Types of Agreements

Affiliation Agreement 

Affiliation agreements occur between the University and another entity or entities to accomplish a joint mission such as instruction or research training. In general, if an AU student will fulfill any part of a degree or non-degree program at non-AU locations, an affiliation agreement is required prior to the experience. Affiliation agreements are written to support a student’s opportunity to engage in an experiential activity in support of academic programs. Examples include field placements, off-campus practical, clinical placements, student teaching assignments, and internships.

Initiator(s) Deans (or designate) over programs with required experiential activities
Preparation Same as above (template available online)
Review See Table. Administrative Review
Final approval(s) Provost
Management Origin of experiential requirement

Articulation Agreement

Articulation agreements outline transfer credit only agreements between AU and other academic institutions, such as public and private high schools (domestic, international), associates, bachelor’s, post-bachelor degree institutions that fall outside of AU’s articulated transfer policy. Most Articulation Agreements require a review of the partner institution’s curriculum and faculty credentials, in consultation with subject-related departments and registrar. Transfer Credit Guides must be attached to each agreement. Examples include dual enrollment (Note: Dual enrollment requires prior notification to SACSCOC as it is considered a substantive change).

Initiator(s) President, Provost, AVP Admissions, Deans, Department Chairs, Dir. Academic Partnerships and Salvation Army Programs*
Preparation Director of Non-Traditional Academic Programs
Review See Table. Administrative Review
Final approval(s) Provost
Management Assigned to admissions liaison

 *May negotiate pre-approved terms including credit transfer or financial incentives and structures

Memorandum of Agreement (MOA)

A MOA is a written document describing a cooperative relationship between two parties wishing to work together on a project or to meet an agreed-upon objective. A MOA provides a strategic advantage to AU as umbrella agreements for concrete and specific activities of importance. Specifically, MOA (a) Codifies a partnership involving significant collaboration and is a legally binding document, (b) Specifies activities, resources, outcomes, obligations, and limitations by each partner, and (c) Contains specific financial obligations (specifically on the part of the AU partner). Examples include:

  • Major Academic Partnerships: involve the creation of a customized degree or credential program. Organizations will guarantee a minimum payment or number of students (Ex. Ministry Management Bachelor’s degree).
  • Corporate Partners: customized employee training programs
  • State programs and Agencies: workforce readiness initiatives
  • Professional Academic Partnerships: building on an organization’s tuition assistance and reimbursement program with a small financial incentive to attract employees to Asbury’s existing degree and credential programs. (Ex. Teach Kentucky).
Initiator(s) President*, Provost*, AVP Admissions, Deans, Department Chairs, Director of Academic Partnerships and Salvation Army Programs*, Director of Graduate Admissions and Programs, Director of Non-Traditional Academic Programs
Preparation Director of Academic Partnerships and Salvation Army Programs
Review See Table. Administrative Review
Final approval(s) President or Provost
   Student Recruitment Assign as needed
   Partnership Management Assigned to Initiator or other
Academic Management Assigned to Program Director (SACSCOC identified program faculty), Academic Department, etc.


Logistics:  Manage the implementation and technical aspects of the agreements once a partnership is identified and the relationship formed. Logistics persons include Director of Non-Traditional Academic Programs; assigned employees of Admissions; Dean or designate of subject oversight, e.g., School of Education student teaching. A database of responsible personnel is found in the Partnership Database.

Initiators:  Manage the introduction and relational development of agreements; establish terms and conditions; and negotiate under predetermined incentives on behalf of Asbury University. Initiators include the President; Provost; Director of Academic Partnerships and Salvation Army Programs; Director of Graduate Admissions and Programs.

Approvers:  Reviews and authorizes partnership agreements for institutional adoption. Has authority to deny agreement. Approvers include the President, Provost.

Director of Academic Partnerships and Salvation Army Programs:  Identifies all new academic partners requiring, academic partnerships agreements, and customized academic partnerships by way of R&D or referrals, e.g., admissions; Discerns opportunity type; navigates org needs; matches need with opportunity; initiates and develops new partnerships from first point of contact through official signings; maintains major portfolio partners (TSA, YFC, et al.)

Director of Graduate Admissions and Programs:  Monitor market trends looking for opportunities to initiate new graduate programs: guiding the process through the proposal, approval, and implementation process. Launch specialized non-degree programs such as certificates, micro-credentials, weekend intensives, and corporate training. Establish and maintain relationships with key external stakeholders: business and community leaders, pastors, alumni, key influencers along with university faculty and staff. Develop a dynamic and strategic graduate recruiting plan and manage the graduate recruitment team.

Director of Non-Traditional Academic Programs:  Coordinates closely with Registrar and Academy to receive and monitor articulation agreements, e.g., dual credit, Work-Ready; Updates existing templates to reflect partnership type.

Network Academic Partnerships:  Seek to find new ways to promote Asbury’s existing undergraduate and master’s degree programs through networks designed to promote education to specific demographics. Networking partnerships may include consortiums, non-profit groups, or through grant giving organizations. (Ex. Assoc. of Christian Schools International).