SOE Coordinator for Undergraduate Programs

Job Details

Department:  Administrative Support
Job Type:  Staff
Status:  Exempt
Deadline:  Until Filled

Duties and Responsibilities:

Assessment/Accreditation System:

• Maintain semester timelines for undergraduate Quality Performance Assessment System
• Utilize a variety of databases, including Student Learning & Licensure, Filemaker Pro, SOE-created documents, Slate, Anthology, and EPSB systems to create and maintain a tracking system for pre-education and education candidates
• Maintain current knowledge of Kentucky EPSB program regulation requirements for entry into state certification systems
• Determine candidate preparedness for state entry and complete enrollment in state data systems, remove candidates no longer eligible for enrollment
• Prepare documents for candidate student teaching and cooperating teacher assignments and timelines/schedules including working with the Director of Clinical Experiences on Co-Teacher training
• Maintain accurate EPSB records for cooperating teacher assignments
• Maintain and collaborate with certification specialist to develop a variety of annual unit, state and federal reports (e.g., EPSB data, candidate admissions data, )
• Update Discovery courses for undergraduate and graduate programs to reflect current assessments, resources, and other pertinent information
• Prepare data tables for submission to the Office of Institutional Research and Effectiveness

Gates:

• Maintain correspondence with P-12 school partners and organize partner participation in Gate interviews and TEC meetings, along with collection of any needed tax forms
• Organize ‘day of’ events including room reservations, determination of team assignments, communication with evaluators on responsibilities, student worker responsibilities, room readiness, digital and printed evaluation forms, meals, and other duties
• Maintain data and prepare records of Gate interviews and TEC meetings
• Create reports for each of the Gate processes and collaborate with faculty on candidate deficiencies
• Revise Gate organizational systems, as needed, to ensure efficient processes

Receptionist:

• Serve as receptionist for the SOE office and assist with unit events/meetings
• Maintain Office Manual
• Make room reservations for Reasoner Hall
• Maintain email/mailing lists

Dean/Faculty Assistance:

• Assist Dean, Department Chairs and faculty with communication and correspondence
• Take minutes at departmental meetings, retreats, and TEC meetings
• Textbook order for Education courses (TUG, APS, and Grad)
• Assist faculty in the analysis and dissemination of candidate specific data
• Prepare advising folders in advance of enrollment each semester

Budget:

• Prepare check requests for department expenditures
• Track budget expenditures for the department
• Reconcile VISA statements for department credit cards
• Accept other duties as assigned

Supervision of Others:

• May supervise student workers and/or graduate

Qualifications:

• Bachelor’s degree preferred.
• Three to five years clerical experience is
• Extensive computer skills necessary, proficiency with Microsoft Office Suite products.
• Demonstrates a willingness to learn and maintain
• Excellent communication and customer service skills
• Demonstrates the ability to handle complex
• Demonstrates ability to initiate new system processes.
• A committed and dynamic Christian faith along with the ability to support the University’s theological position, lifestyle standards and mission.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Institutional Commitment:

Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University’s theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to University policies and procedures – including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.