Staff Assistant III-Department of Social Work (25hrs/wk-39 weeks)

Job Details

Department: Administrative Support
Job Type: Staff
Status: Exempt
Deadline: Until Filled

Applications available at jobs.asbury.edu

REPORTS TO: Chair, Department of Social Work

Job Objective: To provide administrative support and project management for the Department of Social Work Program. An important part of the position is supporting the ministry and mission of the University and advancing the academic excellence and spiritual vitality of our University and students. Each employee plays an important role in the development of the Christian faith in our students.

Qualifications: Demonstrated effective, strong organizational abilities; strong communication skills, both written and oral with both internal and external audiences; positive interpersonal relational skills; strong facility with computer applications, especially MS-Office; highly self-directed and able to work with minimal supervision; ability to work effectively under time-pressure to maintain and complete multiple projects simultaneously; and to respond to unprecedented situations. A committed and dynamic Christian faith is vital along with the ability to support the University’s theological position, lifestyle standards and mission. A committed and dynamic Christian faith is vital along with the ability to support the University’s theological position, lifestyle standards and mission.

Responsibilities:

Provides administrative support for the Department of Social Work.

Many of these responsibilities require independent decision-making skills.

Assists when possible with composing and preparing reports, announcements, and correspondence; assists with accreditation reports, proofreading, and coordinating publication of these materials
Administers budget
Makes travel arrangements
Assists with setting up appointments and meetings
Coordinates and relates with external publics, when necessary

2) Serves as the primary receptionist for the Department of Social Work to both internal and external constituencies.

3) Maintains social work files including establishing an effective file system, as well as expanding and purging the filing system as necessary.

Provides administrative support for the Department of Social Work Admission’s process including distribution of information materials, applications, coordinating application files and correspondence.
Maintains and updates field education database and record system in coordination with the Field Education Director.

Coordinates Program events, such as accreditation visits involving multiple campus and community groups; program development meetings; student forums; colloquiums; conferences for the larger community; Field Supervisor Training; Advisory Council, etc.

Provides schedule management of departmental meetings and as needed attends to record minutes for documentation files.
Orders and maintains office supplies.
Maintains social work syllabi updating for each new semester.
Use EXCEL to collect data reported to CSWE and track departmental spending and budget requests

11) Coordinates and prepares annual revisions to the Student and Field

Handbooks including editing and publication of this material.

12) Provides support and tracking for student program admission/confirmation including distribution of forms, schedules, advisement letters, and other materials and processes.

13) Assist Dept Chair with course scheduling, faculty loading and contract worksheets and catalog updating.

14) Provides administrative coordination for Program Student Enrollment:

Tracks student demographic and program information necessary for CSWE annual reports and for continuous program assessment
Track student progress through TUG and Online Social Work Delivery Systems
Keeps track of “incompletes”
Assists walk-in and telephoning prospective and current students with questions and needs and as necessary makes appropriate referrals.

15) Supervises student workers

16) Other duties as assigned

Physical requirements:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work:

This is a part-time 25 hour/week on-site position, and hours of work and days are Monday through Friday, between 8:00 a.m. to 5 p.m. Potential exists to work some evenings and weekends.

Travel:

No travel is expected for this position.

Qualifications:

High school education or equivalent with courses in business practices; preferably secretarial school or university background.
3 years experience as Staff Assistant II or equivalent
Strong computer skills
Skills, training and/or appreciation of music and studio art are strongly recommended.
Works under only general supervision and requires only outline suggestions for unusually complex or unprecedented situations.
Responsible for supervising student office workers.
A committed and dynamic Christian faith is vital along with the ability to support the University’s theological position, lifestyle standards and mission.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Institutional Commitment:

Asbury University is an independent, Christian, liberal arts university in the Wesleyan-Holiness tradition. In the desire to be a more inclusive community, reflective of the Kingdom of God, we especially encourage applications from women and from candidates from various ethnic backgrounds. At Asbury University, employees must display a committed and dynamic Christian faith along with the ability to support the University’s theological position, lifestyle standards, and mission. Candidates must agree, support and adhere to University policies and procedures – including the Faculty Manual, Community Standards Guidelines, Human Sexuality Statement, and the Standard of Conduct for employees. Asbury University does not discriminate on the basis of race, national origin, gender, or handicap in its educational programs, activities, or employment practices.