Part-Time Grant Specialist (Contractor)


Job Details

Department:  Professional/Administrative Staff
Job Type:  Staff
Status:  Exempt
Deadline:  Until Filled

Details:

Location: Asbury University, Wilmore, KY
Department: Development Office
Status: 10-Month Contract
Remote Classification: Hybrid

Anticipated Schedule: 20 Hours per Week

Anticipated Start Date: August 1, 2025
Application Deadline: Open Until Filled

Position Summary:

Asbury University invites applications for a part-time Grant Specialist Contractor to provide leadership and support in the development of an Office of Sponsored Programs (OSP). This 10-month role will focus on policy creation, procedural implementation, and faculty/staff support related to external grant funding. The position is housed in the Development Office and reports directly to the Vice President for Institutional Advancement & Strategic Partnerships. In addition, the role will require working closely with a faculty-led OSP taskforce and other campus stakeholders. The position will require occasional on-campus meetings with various stakeholders, but a large portion of the work may be done remotely.

This is an exciting opportunity to contribute to the strategic expansion of Asbury’s capacity for grant acquisition and management in a mission-driven academic environment.

Responsibilities:

• Facilitate the development and documentation of institutional policies and procedures related to grant application, management, and reporting.
• Work in tandem with a faculty taskforce to lay the groundwork for a sustainable and independent OSP.
• Provide guidance on indirect cost recovery and support in the development of a cost-sharing policy.
• Research and recommend appropriate grant management systems and databases.
• Assist in the preparation and submission of institutional and collaborative grant proposals.
• Coordinate and advise faculty and staff on external grant applications, including identifying opportunities and reviewing proposals.
• Support professional development opportunities for faculty and staff in grant writing and administration.
• Maintain organized records and reports related to grants activity, success rates, and institutional benchmarks.
• Other duties as assigned.

Qualifications:

Required:

• Bachelor’s degree in a related field.
• Demonstrated experience with grant writing, grant management, or sponsored research administration.
• Strong organizational and communication skills.
• Ability to work independently and collaboratively across departments.
• Familiarity with institutional or nonprofit grant processes.
• A committed and dynamic Christian faith is vital along with the ability to support the University’s theological position, lifestyle standards and mission.

Preferred:

• Master’s degree or advanced training in research administration or related fields.
• Experience working in higher education.
• Knowledge of federal, state, and private grant-making processes.

Application Instructions:

Interested applicants should submit a resume, cover letter, and contact information for three professional references to Human Resources (hr@asbury.edu). Materials should clearly articulate the applicant’s experience with grants and interest in higher education. Applications will be reviewed as received and continue until the position is filled.

Additional Information:

This position is grant-funded and contingent upon continued external funding. Asbury University is a Christian liberal arts institution committed to academic excellence and spiritual vitality. Employees are expected to support the university’s mission and values.