Summer Conference Reservation Request Form

General Information

Group Name*

Contact Name*

First Last

Contact Email Address*

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Office Phone

Contact Cell Phone*

Session Group Type*

Camp
School
Church

Session Name

Session Information

If coming for more than one session, please fill out a separate form for each one.

Dates

Session Arrival Date*

For 2025, the earliest possible arrival date for a group is May 5, 2025.
For 2026, the earliest possible arrival date for a group is May 4, 2026.

Session Housing Check-out time is 11 a.m. Late checkout fee will apply at the rate of $1 per hour per person for first hour, $.50 per hour for additional hours. It may be possible to pre-arrange a later checkout without a fee but must be arranged ahead of time.

Session Departure Date*

For 2025, the latest possible date of departure is July 31, 2025.
For 2026, the latest possible date of departure is August 1, 2026.

Participants

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Estimated number of Counselors/Coaches/Chaperones/Staff*

Estimated number of male participants and staff*

Estimated number of female participants and staff*

Estimated total number of people*

Housing

Number of BEDS needed (shared rooms)

Regular dorm rooms, 2 beds per room, $23 per person per night ($46 total per room).

Number of SINGLE ROOMS needed

$27 per person per night

Number of 4-PERSON APARTMENTS needed

$125 per unit per night. 2 bedrooms (2 twin beds each), 1 bath, kitchen and living room

Number of 8-PERSON APARTMENTS needed

$200 per unit per night. 4 bedrooms (2 twin beds each), 2 baths, kitchen and living room

Number of nights on campus*

Estimated overnight fees

Meals

How many meals will your group eat on campus?

When is your first meal on campus?

What type of meal will it be?

When is your last meal on campus?

What type of meal will it be?

Breakfast, lunch and dinner: $22 per person per day

Enter total number of days needed:

Breakfast only: $7.00 per person per day

Enter total number of days needed:

Lunch only: $8.25 per person per day

Enter total number of days needed:

Dinner only: $9.00 per person per day

Enter total number of days needed:

Estimated dining fees

Meeting Rooms/Activity Spaces

Meeting Rooms/Activity Spaces are available for a nominal fee to cover the expenses of HVAC, electricity, and general maintenance and cleaning. Please indicate the types of spaces you will need during your stay.

Discounts will be applied based on the number of guests and for returning groups. Quotes will be provided after submitting your reservation request form.

Recreation Locations

Gym
Pool
Athletic Playing Fields
Lawn/Open area

Meeting Locations

Auditorium
Registration area
Indoor activities area
Computer labs
Regular classroom (up to 50 seats)
Large classroom
Other

Number of regular classrooms*

Number of large classrooms*

Other meeting locations*

Internet Access

Would you like internet access while on campus?*

Yes
No

Additional Comments

Please Note:

No group will be scheduled without this request form.
This is a request form only, it is not a guarantee of the dates submitted. Asbury University reserves the right to schedule all conferences/events based on facility use and numbers expected.
You will be contacted within 30 days for confirmation and to discuss additional details.
Once you receive your contract, you are responsible to read all documents and return them in a timely manner.

Name

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