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Academic and Classroom Questions

Download the Academic & Classroom FAQs for Parents & Students (PDF). This PDF document contains the following items.

▾ What is the schedule for the fall semester?

  • APS and Grad courses will take place in their regular 8-week (or other) format.
  • All courses that are currently fully online will continue in their regular format.
  • TUG Classes will start as scheduled on August 17, 2020.
  • TUG Class instruction will end on the Friday before Thanksgiving, November 20, 2020.
  • TUG Final exams will take place digitally starting Monday, November 30 -- ending on Thursday December 3, 2020.
  • This will shorten the semester by one calendar week. Instructional time will be reclaimed in the following way:
    • Classes will be held on Labor Day (September 7, 2020).
    • Classes will be held during what would have been fall break (October 15 & 16, 2020).

▾ How will my classes be “delivered” in the fall?

  • Our plan is to have classes available in a HyFlex format which will provide for both face-to-face and real-time internet-based instruction.
  • The HyFlex format:
    • Combines traditional in-seat instruction with participation in the course via ZOOM (either synchronously or
    • Allows Asbury to accommodate at any given time: traditional in-seat learning, synchronous remote learning, fully
      asynchronous learning.
  • Course materials will be available through Discovery, the Asbury Learning Management System.
  • Students who are approved to access the course remotely will typically join the scheduled class session using ZOOM.
    • Our goal is for the professor to be able to interact as naturally as possible with both Local and Remote students
    • The professor will act as the ZOOM Meeting host and the Remote students would join the meeting at the scheduled
    • The professor will screen share any presentation for all students to see.
  • In specific situations, some students may need to access the class session in an asynchronous fashion through a recording
    of the live class session.

▾ Will I be required to wear a mask in class?

  • Students are expected to wear masks while in class.
  • Students, faculty, staff, and campus guests are required to wear a mask in any situation, both indoors or outdoors, that
    places themselves less than 6 feet from another person.
  • Students are expected to have a mask on before entering campus buildings and while passing through hallways and
    stairs, or riding elevators.
  • Students are not expected to wear masks while alone in an enclosed space or working alone in an open space at a social
    distance of at least 6 feet.
  • Due to the nature of certain courses, a faculty member may allow students to remove their mask once the students are
    stationary, in their seats, and social-distancing standards have been met or exceeded. Under these conditions, students
    may choose to continue to wear their masks while others remove them.
  • If a faculty member changes the seating arrangement to less than the 6-foot social-distancing standard, then ALL students
    must wear a mask.
  • If a student feels that wearing a mask creates a serious health risk or hazard they are asked to contact Dr. Slocum, Director
    of Academic Accessibility Resources. Please see specific instructions below under “What do I do if I have health concerns
    and/or want to request to be a full-time online TUG student?”

▾ Will my professor be wearing a mask?

  • Faculty members will either wear a mask while in class, wear a face-shield, or stand behind a protective barrier.
  • Faculty at greatest risk for COVID-19 may need to use ZOOM exclusively for managing their classes, student meetings, and

▾ Will I be allowed to take off my mask once I am in class?

  • Students are expected to wear masks while in class.
  • Due to the nature of certain courses, a faculty member may allow students to remove their mask once students are
    stationary in their seats and social-distancing standards have been met or exceeded. Under these conditions, students
    may choose to continue to wear their masks while others remove them.
  • If a faculty member changes the seating arrangement to less than the 6-foot social-distancing standard, then ALL students
    must wear a mask.
  • If a student feels that wearing a mask creates a serious health risk or hazard they are asked to contact Dr. Slocum, Director
    of Academic Accessibility Resources. Please see specific instructions below under “What do I do if I have health concerns
    and/or want to request to be a full-time online TUG student?”

▾ Will my classroom allow for social distancing?

  • Classrooms will be set up for 6-foot social distance spacing.
  • Facilities has done a survey of classroom spaces and determined occupancy limits based on current social distancing
  • The registrar has worked to schedule classes in a manner to optimize social-distancing protocols.
  • If a faculty member changes the seating arrangement to less than the 6-foot social-distancing standard, then ALL students
    must wear a mask.

▾ Can I “attend” my class remotely?

  • Most courses will be available for students who need to learn remotely.
  • Students will NOT have freedom to choose to be in-seat or attend remotely.
  • Remote access is only for students who have been approved and/or scheduled to be remote, including:
  • Students approved to live off-site due to COVID.
  • Students who are residential but have a temporary approved need to stay out of the classroom.
  • Students that the University schedules to be out of the classroom on a rotating basis.

▾ How will course assessment be managed if students are both in-seat and remote?

  • Course assessments will be available online.
  • To minimize opportunity for academic dishonesty, the integrity of assessments, exams, and finals will be managed using a
    technology solution which will assist with delivering and proctoring course assessments.

▾ Will I have access to my professor outside of the scheduled class time for advising and conversation?

  • Faculty will continue to make themselves available to students for advising, mentoring, and conversation, although with
    these COVID-19 modifications:

    • Faculty can meet with students in their own office space if social distancing protocols can be maintained.
    • Faculty may require students to wear a mask.
    • Students will need to follow the Asbury social distancing and mask protocols while outside the faculty office.
  • In the fall, we often have nice weather through October or even early November. We encourage faculty to meet with
    students and hold “office hours” outdoors, or in well-ventilated indoor areas, as much as possible.
  • Faculty may also employ ZOOM for student meetings. Faculty at greatest risk for COVID-19 may need to use ZOOM
    exclusively for student meetings and advising.
  • Students who have been identified as at risk for COVID-19 (or sick or under quarantine) will need to use ZOOM exclusively.
  • Students, faculty, staff, and campus guests are required to wear a mask in any situation, both indoors and outdoors, that
    places themselves less than 6 feet from another person.

▾ What do I do if I want to live at home for the semester?

  • The residential requirement has not changed. In keeping with current policy, students must complete an application to be
    approved to live off campus.
  • Please consult the guidelines and reporting procedures outlined on the Asbury University COVID-19 information page.

▾ What do I do if I’m concerned about attending class in-person?

  • For health concerns related to COVID-19, students must have a high-risk condition as listed by the CDC and documented
    by a medical professional, as well as approval by Health Services.
  • Students who experience any symptoms of COVID-19 will be expected to remain at home or in their residence hall rooms
    and report symptoms to Health Services and Residence Life staff.
  • Please consult the guidelines and reporting procedures outlined on the Asbury University COVID-19 information page.
  • If a student feels that they are eligible to be excused from attending classes in person, they are asked to contact Dr.
    Slocum, Director of Academic Accessibility Resources. Please see specific instructions below under “What do I do if I have
    health concerns and/or want to request to be a full-time online TUG student?”

▾ Will I be able/allowed to take a class if I fall within a high-risk classification?

  • Our plan is to have classes available in a HyFlex format which will provide for both face-to-face and real-time internetbased instruction.
  • Students who are approved and/or scheduled to access the class remotely will either ZOOM in to the class at the regularly
    scheduled time and/or access the class-session through a recording of the live session.
  • If a student feels that they are eligible to be excused from attending classes in person, they are asked to contact Dr.
    Slocum, Director of Academic Accessibility Resources. Please see specific instructions below under “What do I do if I have
    health concerns and/or want to request to be a full-time online TUG student?”

▾ Will I still be able/allowed to continue in a class if I am required to quarantine part way into the semester?

  • Our plan is to have classes available in a HyFlex format which will provide for both face-to-face and real-time internetbased instruction.
  • Students who are approved and/or scheduled to access the class remotely will either ZOOM in to the class at the regularly
    scheduled time and/or access the class-session through a recording of the live session.
  • If a student feels that they are eligible to be excused from attending classes in person, they are asked to contact Dr.
    Slocum, Director of Academic Accessibility Resources. Please see specific instructions below under “What do I do if I have
    health concerns and/or want to request to be a full-time online TUG student?”

▾ What do I do if I have health concerns and/or want to request to be a full-time online TUG student?

  • A student may request to be a full-time online student by contacting Dr. Slocum, Director of Academic Accessibility
    Resources ( Dr. Slocum will provide the student with an application which must be
    returned to Dr. Slocum for consideration by a committee made up of representatives who are experts on a variety of topics ranging from Financial, Health, Academic Accessibility, Mental Health, Student Development, and International Students.
  • Requests to be a full-time TUG student online may also be initiated through a variety of sources: Registrar’s Office, Financial Aid, Student Accounts, COVID questions, Student Development, AAR, CAE, Wholeness/Wellness etc.
  • Once the review committee has decided, the Registrar and Student Development will be notified by Dr. Slocum if the
    student has been approved to take their classes online. An email will also go out to the student, academic advisor, and the
    student’s professors.

▾ What are some examples of reasons that a student may be considered to take the fall semester as a full-time online TUG student?

  • Documented health issue that places student at severe or more likely risk of a severe illness as a result of COVID-19 as per
    the CDC high risk guidelines.
  • The student is age 60 or over.
  • Academic accessibility issues of being on campus have increased to a level that creates great hardship on the student
    (hearing impaired, masks will be not be feasible to the student).
  • Mental health concerns of anxiety disorder etc. that are directly in relation to COVID-19 and family support is necessary.
  • Extended family severe concerns (mother/father is in chemotherapy and needs extra support and now student must assist
    at home and not be exposed, or family is not able to care for immunocompromised sibling without support of student).
  • International student issue (as SEVP regulations allow).

▾ What if my class is not in a campus building?

Students participating in courses held at the Equine Center or through the Adventure Leadership program will maintain a
6-foot social distance or wear a mask with a minimum of 3-foot social distance.

▾ What do I do if I have an Internship or Student-Teaching practicum?

  • Students are expected to follow the guidelines of the specific site location.
  • When returning to campus, students should take every precaution with hygiene and sanitization of personal belongings.
  • Please consult the guidelines and reporting procedures outlined on the Asbury University COVID-19 information page.

▾ Will I be allowed to travel for non-academic and non-Asbury personal reasons during the semester?

  • Students are strongly discouraged from traveling out of state during the fall semester. Students will follow state guidance
    on recommendations regarding out-of-state travel and quarantine.
  • However, if travel is necessary, students should take every precaution while away from campus and self-monitor carefully
    for illness for 14 days following their return to campus.
  • Students should avoid travel to COVID-19 “hot spots” as determined by the CDC and updated on the Asbury University
    COVID-19 information page.
  • Travel does have significant implications for the health of the community. Please use every precaution for the health and
    safety of fellow community members, keeping in mind that all travel introduces risk.

Community Life Questions

Residence Hall Move-in

▾ When is new student move-in?

New students will move in on their assigned Welcome Weekend start date of either Thursday, Aug. 13; Friday, Aug. 14; or Saturday, Aug. 15. Students will be notified by e-mail of their assigned date and time. New student-athletes arriving early for Fall sports (soccer, cross-country, etc.) will receive move-in dates and times via email from their respective coaches.

▾ What is the move-in process for students arriving to campus early?

If you have been approved to move to campus early (Fall sports team, Student Leader Training, etc) you will pick up your early arrival packet from Switchboard whenever you arrive on campus. Please be sure to wear your mask when you pick up your packet. Then you will proceed to your assigned room to begin to move your things in. Your RA will check you in at a later date and time.

▾ When is returning student move-in?

Returning students will come back to campus Friday, Aug. 14; Saturday, Aug. 15; or Sunday, Aug. 16. Returning students MUST sign up for a move-in time, which will be limited and staggered to help facilitate social distancing and to provide space for loading/unloading. Returning students will be sent a link in July to sign up for a move-in time. Sign-ups must be completed by Monday, Aug. 10.
RAs will be available in the main residence hall lobbies during the returning student move-in to answer questions.

▾ Will my RA check me into my room?

Residence Life staff will be on their halls checking in NEW students Aug. 13-15. New students arriving early (before Thursday, Aug. 13) as well as all returning students will have their check-in materials delivered to their rooms for a “contactless” check-in an hour before their designated arrival time.

▾ Can I bring family/friends to help me move in?

Yes, but we ask that only one or two family members/guests accompany students to campus. For new students, Residence Life staff will be available to help unload cars and to check you into your room. All family members and guests are expected to follow the campus social distance guidelines.

▾ Will my family and I need to wear masks for move-in?

Yes, you will be asked to wear a mask in all common spaces during move-in (Lobbies, hallways, elevator, etc). Masks will not be required in your residence hall room.

▾ Will hand sanitizer be available?

Yes, hand sanitizer stations will be available throughout the building all semester. The surface/air disinfectant Rejuvenal will also be available on every floor and in common spaces for your use throughout the move-in process.

▾ Will the building be disinfected before I arrive?

Yes, our custodial team disinfects high-traffic areas of the buildings each day. Common bathrooms are disinfected every day and deep cleaned several times per week. Each room is being deep cleaned and disinfected over the summer.

▾ How much stuff can I bring?

Due to the limited move-in, we suggest you don’t overpack your room this fall. Bring the clothes you need for the fall semester and limit additional items to school supplies and games/recreational items. You do not need to bring any furniture. Each room has a closet (wardrobe), chest of drawers, desk, bed and lofting supplies. Each building’s furniture and room dimensions vary slightly. (See the Housing website for more details.) If you choose to bring furniture, please limit it to small items.

▾ What should I NOT bring for my room?

Please refer to the Handbook for Residential Living for a comprehensive list of things to not bring.

Residence Hall Visitation

▾ Will my personal off-campus visitors be allowed to stay overnight or visit my room?

Unfortunately, no. In an effort to protect student's personal living spaces, we are limiting visitors to these areas to official guests of the University only.

▾ Will public common spaces be open to off-campus visitors?

Yes, friends or family members may visit you in the public common spaces of the building whenever they are open. All guests and residents in public common areas (Residence Hall Main Lobbies, GC Commons, Aldersgate Lounge) will be required to maintain social distance with a mask.

▾ Will students from other residence halls be allowed to visit my building?

Yes, students from other residence halls will be allowed to visit public common areas. Students should consider limiting any visitors to their personal space and are encouraged to utilize outdoor areas and larger open spaces if possible. Students should talk to their roommates prior to inviting any visitors into their personal room. At this time, only students on the same hall are allowed to visit one another's rooms. All visitors from other residence halls should maintain and wear a mask in any other part of the building.

▾ Will residence hall open hours and Aldersgate visitation hours (opposite gender visitation to individual living spaces) be allowed?

No, in order to limit the number of people entering personal living spaces, there will be no residence hall open hours or Aldersgate visitation hours during the Fall semester.

Residents in their own Buildings

▾ Will I have to wear a mask on my hall?

You may choose whether or not to wear a mask and maintain social distance in your apartment, unit or on your hall/floor that his or her room is on. Your apartment/until/floor or individual hall is considered your household. You must wear a mask and/or maintain 6 feet social distance in laundry rooms, lobbies, and other halls/floors/units in your residence hall. When you leave your living area, put on your mask.

▾ Will I have to wear a mask in my room?

No, a student’s room is considered their personal space. While students are in their own room social distance is not required and students are encouraged to make their own choices regarding wearing masks.

Student Center (STUCE)

▾ Will I still be able to meet up with friends at the STUCE?

Yes, as with all common spaces on campus, students in the STUCE must maintain a social distance of 6 feet or 3 feet with a mask. Seating will be arranged to promote conversation at a healthy distance. Sanitizing wipes and cleansers will be available for students to wipe tables, computer keyboards and other surfaces when they are finished.

▾ Will we be able to use the public restroom in the STUCE?

  • Yes, but only one person will be allowed in the restroom at a time. Signage will be posted to assist with this.
  • The use of cell phones in the restroom is strongly discouraged because of the germs that accumulate on this frequently used device. It is recommended that phones remain in pockets or backpacks while in the restroom and be sanitized daily.

▾ Can I still play games when I visit the STUCE?

  • Ping pong and billiards will be available under the following guidelines:
    • Cues, paddles and balls will be sanitized after every use.
    • Students will be required to sanitize their hands prior to receiving the equipment.
  • Board games and cards will not be available to check out during the fall semester due to the inability to clean them properly.

HICCUP (Coffee Shop)

▾ Will the HICCUP be open in the fall?

Yes, the coffee shop will be open with the following precautions implemented:

  • Staff will follow CDC guidelines for food service workers.
  • Customers will need to maintain a social distance of 6 feet when ordering and while waiting for and picking up orders.
  • Seating at the counter will be removed in order to promote safe social distance from staff/equipment and to allow customers to pick up orders.
  • After receiving their order, students will maintain social distance or take their coffee/food out of the building.
  • Sanitizing wipes and cleanser will be available for students to wipe their area when they are finished.
  • All seats and tables will be sprayed with sanitizer regularly.

Student Activities

▾ Will on-campus activities be offered this fall?

Yes! A team of students and staff are already hard at work reengineering activities and events to make your college experience fun and full of great memories and lasting relationships. With safety as an utmost priority, we are creating events that adhere to CDC guidelines regarding social distancing, masks, sanitization, and group size.

▾ Will we have some of the same events I’ve heard about previously or attended in the past?

We are working to make events and activities at Asbury a formative, meaningful, and fun experience. Some traditional events will need to be adjusted significantly due to CDC guidelines, some may not be possible, and others will be changed to promote a better experience for our student population as a whole. A team of people is hard at work making sure events are as excellent and enjoyable as possible.

Chapel Questions

▾ What does a “staggered attendance schedule” mean?

Since social distancing will limit the seating capacity for chapel, the “staggered attendance schedule” for Fall 2020 will have students attending one chapel per week for 14 weeks. There will be five chapels in Hughes each week, including two chapels occurring at a different time than 10 a.m. on MWF.

▾ How will the reduced number of chapels affect my Christian experience on campus this year?

Along with 14 opportunities for corporate chapel worship, you will have dozens of opportunities to attend formation events. (See “formation credits” below.) In addition, chapels you are not assigned to attend may be viewed on closed-circuit TV on campus or heard online.

▾ What are the requirements to pass chapel this fall?

Each student will be required to earn a total of 20 Spiritual Life credits to pass chapel for the semester. These 20 credits will be comprised of 14 "chapel credits" and 6 "formation credits." Students who do not earn 20 Spiritual Life credits will not pass chapel for the semester.

▾ How are “chapel credits” earned?

Chapel credits are earned by attending your one assigned chapel per week in Hughes Auditorium for a total of 14 chapel credits.

▾ How are “formation credits” earned?

Each student will need to earn 6 formation credits throughout the semester by participating in the following events (1 credit per session): Gather, Alpha, Men's/Women's Sexual Wholeness Groups, Grief Group, Pause, Day of Solitude, WHAM, Fall Revival Evening Worship, Human Sexuality Symposium and Great Commission Congress. In addition, other departmental programs will be made available for formation credit. A final schedule of all opportunities for formation credit will be released to students during the first week of classes.

Individual students may choose how they earn their 6 credits. For example, one student may obtain 6 credits by attending 3 Gathers, 1 Fall Revival evening service, and 2 Alphas. Another student may choose 2 Sexual Wholeness Groups, 1 WHAM, 1 Pause, 1 Day of Solitude, and 1 Gather.

▾ Will we still have assigned chapel seats by class?

Every effort will be made to assign you a seat in your class section. However, with many factors (such as class schedules and athletic or internship participation) impacting the specific day and time you are assigned to attend chapel, seating with your class is not guaranteed.

▾ How will chapel attendance be taken?

Chapel attendance will continue to be taken as it has in previous semesters, by student chapel checkers.

▾ What happens if I miss a chapel?

With only 14 required chapel credits, students are expected to attend their assigned chapel service every week of the semester. If an illness or other conflict results in being one or two credits short, you will be permitted to submit a one-page chapel podcast reflection paper in order to receive up to two credits. No more than two chapel credits can be earned via reflection paper without an excused absence from the Registrar’s Office.

▾ What should I do if I attend a chapel but do not receive credit?

If you do not receive credit for a chapel when you were present and in your assigned seat, please visit the Office of Spiritual Life on the upper level of the Student Center within 7 days to complete and submit a Chapel Credit Appeal.

▾ May I make up chapel credits by attending other chapels in the week (to which I am not assigned) or by participating in extra formation events?

No. Fourteen chapel credits are achieved by attending your assigned chapel, and 6 formation credits are achieved attending formation events. These two types of Spiritual Life credits are not interchangeable.

▾ Will chapel conduct policies (e.g., phone use, studying, sleeping, etc.) still be in effect?

As chapel worship remains a holy space, we will encourage courtesy, hospitality, and respect. Every three conduct penalties will count as a full credit reduction.

▾ How will being late affect my chapel grade?

With socially distant chapel seating, students who arrive after chapel has begun will be very visible to others in attendance. As in previous semesters, students will receive a 1/3 penalty for tardiness.

▾ What if my athletic participation or work schedule conflicts with my assigned chapel day/time?

The Office of Spiritual Life will work directly with Athletics to ensure student-athletes are not assigned a chapel time/section that conflicts with their practices. If you are assigned a time that conflicts with your work schedule, please contact to request a change of your assigned chapel.

▾ May I choose to attend different chapels (other than my assigned chapel day/time) based on the chapel speaker or other element I might prefer?

Unfortunately, no. However, each chapel will be broadcast live via closed circuit TV on campus, as well as audio streamed online. You are welcome to watch/listen to each chapel via these formats in addition to attending your own.

▾ What if I have health concerns that may make me more vulnerable to serious illness from COVID-19?

If you are at higher risk for serious illness from COVID-19 per CDC guidelines, please contact the Director of Academic Accessibility Resources to inquire about appropriate accommodations. If you are able to establish such an accessibility accommodation, please email documentation of that to All chapels will be broadcast via closed circuit TV on campus, and arrangements may be made for high-risk students to attend chapel remotely

▾ Will I be required to wear a mask during chapel?

You will be required to wear a mask as you enter and exit Hughes Auditorium, as well as during congregational singing. Masks may be removed when seated and not singing.

▾ What if concerns about my health, wearing a mask, being around other people, etc. cause me too much anxiety to attend chapel?

The Office of Spiritual Life will work with the Office of Academic Accessibility Resources on a case-by-case basis to accommodate individual needs. If you have any such concerns, please contact the Director of Academic Accessibility Resources to inquire about establishing a special accommodation.

▾ What happens if I forget to bring a mask to chapel?

Some masks will be available outside of Hughes Auditorium in the event you forget your mask. If no masks are available, you will be asked to return to your residence hall to retrieve your mask

▾ If I’ve already contracted and recovered from the coronavirus, do I still need to wear a mask and/or observe other related protocols?

Archways Questions

▾ Who can go on Archways? Should I consider going?

Any new Asbury University student can AND SHOULD participate in Archways. If you talk to a past participant, you will know that immediately! However, you should register soon; due to COVID-19 precautions, we are limiting the program to 24 participants this year, a sad necessity.

▾ When will I need to arrive on campus for Archways 2020?

The Archways program will begin on Sunday, August 9, with registration from 8-9 a.m. on the “Semi-Circle” (grassy area inside Macklem Drive). Participants will be able to pick up their residence hall key at the University Switchboard in the Hager Administration Building on Saturday, August 8 so they can access their room to move items in. However, we are asking you to make arrangements to stay elsewhere Saturday night. If this is an issue, please contact the Center for Adventure Leadership for assistance.

▾ But what if I am coming from a long way away, or traveling solo, or need to arrive Friday?

We are serious; just contact the Center for Adventure Leadership! This is why you come to Asbury; we can and will work with each individual to help you with an arrival plan that works for your unique situation.

▾ When is Archways over?

The Archways program concludes on Friday, August 14. We will return to campus that morning so participants can get cleaned up and prepare to join other new students arriving that day for Welcome Weekend.

▾ How will the COVID-19 pandemic affect my Archways experience?

Bring your mask! Our biggest safety concerns are when we are traveling from place to place. We will be requiring all participants and staff to wear masks in situations where 6-foot social distancing is not possible, such as in vehicles. Otherwise, our activities are entirely based outdoors, and the best information we have suggests that outdoor activities with social distancing in place create one of the best environments we can choose to remain safe during the pandemic. Some other activities will be modified to help with social distancing as well. Additional procedures are in place for the use of equipment that may be considered “high touch.” Finally, we are modifying our handling of meals in accordance with expert recommendations to create as safe an environment as possible.

▾ What do I need to bring with me?

All registered participants will receive a complete packing list soon. But don’t worry; we provide all of the expensive stuff!

▾ Where is this Archways thing taking place?

As mentioned above, first come to our University Switchboard in the Hager Administration Building to pick up your key (Saturday, August 8 or Sunday morning, August 9 if you prefer). On Sunday, registration will be happening outside on the Semi-Circle from 8-9 a.m. That is also where we will be having our opening meeting at 9 a.m., which parents and family members are invited to attend. (Immediate household members only, please!) After a morning prayer and worship service and goodbyes, we head out! As far as the program itself, we don’t leave Kentucky, but we don’t stay on campus either. We will be using a variety of locations in and around the Daniel Boone National Forest.

▾ Wait, this thing is in a national forest? What exactly IS Archways?

In short, Archways is simply the best way to begin your Asbury experience. It is an outdoor adventure program designed to help you grow closer to God, get to know people, make friends with some upperclassmen, and learn what the Asbury Community is all about. We will have a variety of activity options ranging from canoeing, hiking and backpacking, rock climbing, caving, hammock camping, and more! We promise, even if you aren’t the “outdoorsy” type, you will still love it! No experience is necessary.

International and Third-Culture Student Questions

▾ As a new international or third-culture student, when am I expected to arrive on campus, and will I be placed into quarantine for an extended period of time?

Intercultural New Student Orientation (INSO) begins on Monday, August 10, 2020, but you are encouraged to arrive on Saturday, August 8. If your travel necessitates that you arrive prior to August 8, you will be responsible for informing the Intercultural Affairs staff of your arrival date so arrangements can be made with the Community Life Office for you to get into your residence hall upon your arrival. No quarantine will be required unless you are exhibiting symptoms of COVID-19.

▾ How can I get to campus from the airport?

The university can help you get to campus from Blue Grass Airport in Lexington, Kentucky. You are responsible to communicate this need with the Intercultural Affairs staff as soon as you have your travel arrangements so they can work with you to meet your request.

▾ My parents are traveling with me; is there a program for parents to attend?

Yes, there is a parent program during Intercultural New Student Orientation which includes a welcome dinner and a dessert reception with the Vice President for Student Development on Monday, August 10. The next day, a breakfast gathering will be followed by an information session with Intercultural Affairs staff.

▾ Will housing be provided for my parents?

Housing is not provided for parents traveling with their student. Parents are responsible to secure their housing and are encouraged to do so ahead of their arrival to campus. Numerous lodging options are available in the local community of Wilmore, Nicholasville and Lexington.

▾ I do not have a parent traveling with me to Asbury University because of COVID-19. How can I get the items I need for my new life at Asbury since there are limitations on luggage weights?

Intercultural Affairs staff and INSO Leaders will assist you with making arragements to travel into Nicholasville/Lexington to get the items you need for college.

▾ Is there anything specific I need to do before I arrive at Asbury that may be different from protocols in my country?

Be sure to complete and submit your required medical and insurance forms to Health Services prior to your arrival.

▾ My country is facing a decrease in COVID-19 related illnesses and deaths. Am I at greater risk coming to Wilmore, Ky. and the United States?

▾ My country is facing an increase in COVID-19 related illnesses and deaths. Will there be any special requirements for me because of the country I am coming from?

▾ If there are issues with me entering the country due to travel restrictions or visa complications caused by COVID-19, what are my options for starting or continuing to work toward my degree at Asbury University?

The U.S. government has not yet released guidance on this issue for international students planning to study on an F-1 visa in Fall 2020. University personnel are closely monitoring this issue and will provide an update when available. Possible options for third-culture students who are U.S. citizens are currently under review.

▾ Should I be worried about returning to my country after the fall semester and being able to return in the spring term?

Asbury University will be monitoring the situation closely and will advise as that information becomes available. You are responsible to keep up with your home country’s requirements related to COVID-19 and inform the Intercultural Affairs staff of any concerns you have in this regard.

▾ If I end up stranded on campus when the fall term is over due to a second wave of the virus, what are my options until the spring term begins?

Temporary housing will be provided until you are able to make arrangements to return home.

Kinlaw Library Questions

▾ Is it safe to check out materials?

Yes. According to the CDC and the Institute for Museum and Library Services (IMLS), the likelihood of transmission of COVID-19 through soft, paper-based products like books is very low. Hard surfaces such as plastic DVD cases contain a greater risk. Hard surface items that circulate will be sanitized for reuse when they are returned.

▾ When will books be due this fall?

All items checked out will be due on Friday, November 20, 2020. Books may be returned through the library’s book drop. If you need materials for finals or a due date extension, please ask at the main library desk; then return the items via mail to the University (Attn: Kinlaw Library)

▾ Will group study rooms be open?

Only three group study rooms will be open during distancing restrictions.

▾ Will the HICCUP Too be open?

Yes, the library will continue to serve coffee and snacks at the main desk. This fall we will transition to counter service from the previous self-serve coffee stand.

▾ What are the policies for using the library this fall?

The library will be open to Asbury students, staff, and faculty only. Students will need to present their Asbury ID upon arrival and wear a mask while walking to their study space or looking for materials. Once seated, students will keep a 6-foot social distance or wear a mask. Distancing guidelines will limit seating to 1-2 per table. Offices, classrooms, and labs will be open and may have additional instructions for using those spaces. Students must sanitize their study area or computer workstation after use

Welcome Weekend Questions

▾ What is Welcome Weekend, and when is it?

Welcome Weekend is a two-day orientation program to acclimate new freshman and transfer students to Asbury. In order to accommodate COVID-19 requirements for social distancing, Welcome Weekend will begin on three staggered start dates: Thursday, August 13; Friday, August 14; and Saturday, August 15. Most of the orientation programming is accomplished in two days, but some components will need to be completed through an online “course” prior to arriving on campus. For students who begin Welcome Weekend on Thursday or Friday, continued optional programming is available through the weekend.

▾ May I request a specific start date?

Welcome Weekend start dates are being assigned in order to limit the number of people moving in each day. Students will have the same start date as the rest of their TAG (Transition and Guidance) group since they will attend orientation events with this group. Therefore, students are strongly encouraged to make necessary arrangements to arrive on their assigned date. However, students with extenuating circumstances may request permission for a different start date. Each request will be considered on a case-by-case basis.

▾ What if I cannot attend Welcome Weekend in person due to health or other concerns? Is an online option available?

An online “course” will be available for students who are unable to attend Welcome Weekend in person. Completing this course will be necessary in order to transition well into the academic year. Students who attend Welcome Weekend in person will also need to compete portions of this course prior to their arrival. The course will be available by late July.

▾ Where can I find the Welcome Weekend schedule?

A schedule will be posted on the Welcome Weekend website by mid to late July.

▾ Where should I go when I arrive for Welcome Weekend?

Residential students will go to their assigned residence hall and complete a health check before beginning to move in. A welcome packet with a schedule and other helpful information will be in your room. Commuters will go to the Student Center to complete their health check and pick up their packet.

▾ How many people can I bring to help me move in?

It is recommended that only one or two people accompany the new student in order to limit the number of people in our campus spaces. All parents and guests are expected to follow the campus social distancing guidelines.

▾ Will programming be available for family members and friends?

Guests who accompany students to campus to help them move in are welcome to attend the Faculty Meet & Greet and President’s Welcome & Commissioning the afternoon of their arrival. Guests may depart following the service or following dinner with their student off campus. We regret that no Family & Friends Orientation or sibling programming is being offered this year.

▾ What safety precautions are being taken during Welcome Weekend?

In addition to staggering Welcome Weekend start dates to minimize the number of people on campus at one time, all campus protocols for temperature and health checks, social distancing, use of masks and sanitization of spaces will be followed. An online course is available for those who are unable to attend Welcome Weekend in person due to health or other concerns. We are happy to do whatever we can to ensure that each individual feels safe on our campus.

▾ What is TAG?

The Transition and Guidance (TAG) program provides support to all full-time new and transfer students. TAG leaders are sophomore peer mentors who are trained to guide specific groups of new and transfer students through their orientation programming as well as provide activities and support during the first semester. Each TAG group of approximately 15-18 students has two TAG leaders.

Study Abroad Questions

▾ What are the eligibility requirements to study abroad?

You must have sophomore standing or higher and have spent at least one semester at Asbury if a transfer student. A minimum cumulative GPA of 2.75 is required as well as good standing with the university in terms of chapel and behavior.

▾ What study abroad programs are offered?

Two study abroad programs are run by Asbury faculty: Paris and China, which run alternate fall semesters. We partner with various other programs and schools to offer a wide variety of study abroad programs.

▾ Is all study abroad canceled for the 2020-21 school year?

Asbury’s China Semester Abroad Program will not be offered in Fall 2020 due to COVID-19. A final decision regarding CCCU BestSemester programs for Fall 2020 is expected by June 30. Contact the Study Abroad Office or host agency for information regarding other Fall 2020 or Spring 2021 programs.

▾ How do I apply for study abroad?

Begin by filling out the Intent to Study Abroad form. The Study Abroad Office will contact you to schedule a time to review the application and to help you get started on the process. If you are applying for an approved (non-Asbury) program, you will also need to apply to the host agency of the program.

▾ What financial aid will be available to me?

All federal and state aid should apply to your study abroad semester. Institutional aid will depend on the specific scholarships and aid you have. Contact the Financial Aid Office for more information.

▾ Are any scholarships available?

Yes, many scholarships are available for study abroad students. Check out the list on our Study Abroad Scholarship Information page.

Cross-Cultural Engagement Questions

▾ Why does Asbury have a Cross-Cultural Engagement (CCE) requirement?

Asbury University believes its students should be enriched by their encounters with other cultures through instruction and full immersion experiences. It is our hope to equip students to engage other cultures and communities and advance the cause of Christ around the world. We desire to train students to embrace global responsibility since we are not isolated people but part of a global community that is ever-changing and ever-growing.

▾ What are the benefits of the CCE requirement?

The Cross-Cultural Engagement (CCE) course and experience strengthen students’ abilities to interact with the world community, to expand their worldview, and to increase their cultural sensitivity with the ultimate goals of a broadened awareness as to how they might fit into God’s plan of redemption in other cultures, and a developed competency to effectively serve Christ in a global society.

▾ What is the new CCE requirement?

Beginning in Fall 2020, all entering traditional undergraduate students seeking an Asbury University bachelor’s degree will be required to satisfy the Cross-Cultural Engagement CCE150 course (1.0 credits) and the Cultural Immersion Experience CCE150EX (0.5 credits). (Students enrolled prior to Fall 2020 complete the CCE requirements under the previous Bulletin.) These requirements must be completed before a student will be approved for graduation.

▾ Are transfer students required to complete the CCE requirement?

Students with more than 60 transferred credits at the time of matriculation (not counting AP and college credits earned prior to high school graduation) may be considered to waive CCE150EX, the immersion experience, but are required to take CCE 150, Cross-Cultural Engagement & Responsibility.

▾ I am an international student. Am I required to complete a Cross-Cultural Engagement?

International students or those who have lived extensively outside of the U.S. and Canada may not have to travel to complete their CCE 150EX requirement, but they must satisfy the CCE 150EX paperwork and academic requirements. They must also complete the CCE 150 course and are encouraged to enroll within their first year at AU.

▾ What is a Cultural Immersion Experience?

Asbury’s Cultural Immersion Experience is an immersion into another culture, engaging the student in a variety of life-spheres (family, education, religion, art, media, economics, and government). Most experiences will expose the student to cultural dynamics outside of the United States. The experience must be pre-approved and of sufficient length and intensity to have an adequate impact upon the worldview of the participant.

▾ Must I travel internationally to fulfill my Cultural Immersion Experience?

Most experiences will expose the student to cultural dynamics outside of the United States. This experience may be fulfilled through semester/summer-long study abroad programs, travel courses, mission or volunteer trips, athletic-sponsored service trips, or personal international explorations. Stateside experiences may be approved on a case-by-case basis.

▾ I have already traveled abroad prior to enrolling at Asbury. Can that satisfy my Cross-Cultural Engagement requirement?

To ensure a student has reached the maturity level and received adequate preparation to experience a cultural immersion to the fullest extent, travel experience prior to Asbury enrollment will not be accepted.

▾ When should I enroll in the Cultural Engagement & Responsibility CCE 150 course?

This course is intended to prepare students to understand their own ethnicity and cultural background, as well as equip students to engage diverse cultures through their Cultural Immersion Experience. Therefore, students should enroll in the course before participating in their travel experience.

▾ Given travel restrictions related to COVID-19, what alternatives are available to seniors graduating in December who have not completed their CCE experience?

Health Services Questions

▾ How do I make an appointment with Health Services?

Students can email or call (859) 858-5277 for an appointment. No walk-ins are allowed. Every student will need to complete a COVID-19 screening prior to arrival.

▾ Will masks and thermometers be supplied by the university, or will they be the responsibility of the student?

Every student will be asked to bring their own masks and thermometers when they come to campus. Extras will be available as needed.

▾ Will Health Services be able to test me for COVID-19 or the flu?

Health Services will be screening and triaging students who have symptoms of COVID-19 and influenza. Testing on campus will not be available, but we will refer you to testing sites in the area

▾ Where can I get tested for COVID-19?

Many providers in the area offer COVID-19 testing, including those listed below. Contact Health Services ( or (859) 257-5277) for a complete list. Bring your driver’s license or photo ID and insurance card.

▾ Who do I report a positive COVID-19 test to?

If you have any symptoms or a positive test for COVID-19, please notify Health Services ( or (859) 257-5277) for further instructions, treatment options and assistance.

▾ How often should I monitor myself for fever or other symptoms of COVID-19?

All students are asked to self-monitor their health daily by taking their temperature and reviewing a health checklist. Residential students must immediately report temperatures ≥100.4° F or COVID-19 symptoms to Health Services through an online assessment.

▾ What are the symptoms of COVID-19?

Symptoms of COVID-19 include:

  • Fever ≥100.4° F
  • New or worsening cough*
  • Shortness of breath
  • Difficulty breathing*
  • Chills
  • Repeated shaking with chills
  • Muscle pain
  • Headache
  • Sore throat
  • New loss of taste or smell
  • GI symptoms (nausea or diarrhea)

*Excluding due to a known medical reason other than COVID-19

▾ What is contact tracing, and how will it be handled?

The CDC defines contact tracing as “part of the process of supporting patients and warning contacts of exposure in order to stop chains of transmission.” Students who test positive for COVID-19 will be contacted by the Jessamine County Health Department for contact tracing from the date of onset of symptoms.

Campus Cleaning Protocol Questions

▾ How are classrooms cleaned and disinfected?

Custodial staff will be cleaning and disinfecting classrooms every day. Also, disinfectant supplies will be stationed in every classroom and available for everyone’s use. You will easily be able to disinfect the space you occupy right before you sit down.

▾ Do you disinfect high touch surfaces such as door handles, door push plates, and hand rails?

High touch surfaces will be disinfected twice a day to accordance with CDC guidelines. We use electrostatic disinfectant sprayers in order to thoroughly disinfect high touch surfaces in the most efficient way.

▾ Will hand sanitizer be available?

We are adding numerous 70% alcohol based hand sanitizer dispensers in every building on campus so CDC-approved hand sanitizer will be accessible to everyone.

▾ What is the cleaning process in common areas such as restrooms and the cafeteria?

Public restrooms will be cleaned and disinfected every business day. The cafeteria tables and chairs will be disinfected after every meal served. Yes, that means 3 times each day.

▾ Can you describe the disinfectant chemical that is used on campus?

We use a hospital grade, EPA registered, phosphate-free disinfectant that has a pH neutral formulation and is a bactericide, fungicide, and virucide. This disinfectant meets the CDC guidelines for fighting SARS-CoV-2 (the virus that causes COVID-19). Our cleaning and disinfectant chemicals are sourced directly from a US-based manufacturer with a local office and warehouse.

▾ How are residence hall bathrooms cleaned?

Community restrooms in residence halls are cleaned daily by campus custodial staff. The few residence hall rooms with individual bathrooms are cleaned by the resident(s) of those rooms. Kresge suite bathrooms are cleaned by the residents in that suite. Aldersgate apartment bathrooms are cleaned by the residents in that apartment.

▾ Will Kresge suites and Aldersgate apartments be professionally cleaned?

Kresge suite bathrooms and Aldersgate apartments have always been cleaned by the residents of those spaces during the school year. However, during the summer break all residence hall rooms, suites, apartments, kitchens, and bathrooms on campus are professionally cleaned and disinfected from top to bottom, including walls and furniture, usually by our campus custodial staff. We also vacuum then use commercial grade carpet extraction equipment to deep clean the carpet in every dorm room and apartment on campus during summer break.

▾ How are the ventilation systems maintained?

Our HVAC systems are maintained by Asbury’s licensed HVAC journeymen and two full-time Asbury preventive maintenance technicians who perform quarterly preventative maintenance tasks including filter changes.