Office Administrator

Office Administrator Position Summary To use administrative skills to assist with daily management of the office, to be Embrace’s first point of contact for parishioners and community members, and to be committed to helping bring about the mission and vision of this ministry. Essential Functions: Answer the door, a multi line phone system, route calls to appropriate staff member, and take complete and accurate messages Manage a busy calendar for senior leadership with respect to appointments and meetings Handle a variety of complex tasks, including a high volume of work in a very busy and productive environment and an array of special projects and events Handle highly confidential information Conduct research projects and collect and analyze data for special initiatives and reports Write and revise significant documents, projects and curricula Maintain concise filing systems, hardcopy and electronic files Coordinate travel arrangements Work with senior leadership to make recommendations for volunteer and paid positions Provide clerical assistance to other staff members, committees and volunteers Work with appropriate committees, officers and leaders to carry out the mission of the church Build good public relations with the congregation, organizations and general public Greet and offer assistance to members and visitors Operate office machines/maintain inventory of office supplies, ensure office equipment is clean and well maintained Update church membership by maintaining list of deaths/births/transfers (in and out) from information provided by senior pastor Work with finance person to enter the weekly Sunday morningoffering and other donations received during the week Coordinate mail merges Purchase supplies for church and various ministries Computer skills, Microsoft Office (Excel, Word, PowerPoint) Other duties as assigned Preferred Skills: Graphics experience, some finance background 25 hours a week @ $10 an hour