Satisfactory Progress and Financial Aid

SATISFACTORY PROGRESS FOR UNDERGRADUATE & ADULT PROFESSIONAL STUDIES STUDENTS

The Higher Education Amendments of 1986 mandate that all students receiving federal student aid funds be required to make measurable academic progress toward a degree. 

The awarding of financial aid is based upon Satisfactory Academic Progress (SAP).  SAP is comprised of both Quantitative and Qualitative components; a successful passing rate of all academic hours attempted and adequate cumulative grade point average.

Quantitative:  The Financial Aid Office monitors the semester hours of students receiving aid to ensure that students are passing at least 67% of all hours attempted (registered hours, including withdrawn hours).       Please see the chart below:

Academic Status

Required Minimum Semester Load

Must Earn at Least 67%

Full-time

12

8 hours

¾ time

9-11

6 – 7 hours

½ time

6-8

4 – 5 hours

The quantitative element is cumulative as evidenced by the example below: 

Fall Semester

Spring Semester

Total Attempted (cumulative)

Must Earn at Least 67%

1st year –   12 hours

15

27 hours

27 x 67% =

18 hours

2nd year – 15 hours

16

58 hours

57 x 67% =

38 hours

3rd year –  17 hours

15

90 hours

90 x 67% =

60 hours

A student considering dropping below 12 semester hours should contact the Financial Aid Office to discuss how such a change will affect financial aid. 

A student who drops below 12 semester hours per semester or fails a course is REQUIRED to contact the Financial Aid Office.

The Registrar will regularly inform the Financial Aid Office concerning the enrollment status and academic progress of all students.

Courses with a grade of I, IP, F/FX, or W count as hours attempted, but not as hours completed.  If a student subsequently receives a passing grade in place of one of these grades after academic progress has been evaluated, it is the student’s responsibility to notify the Financial Aid Office. Please see the example below:


Hours Attempted Semester

Grades Received

Semester

Credit Hours Successfully

Completed

Fall - 15

A

3

(1st year)

C

3

 

B

3

 

IP

0

 

W

0

 

 

9 Credit Hours Completed divided by 15 Hours Attempted = 60%

 

 

 

Spring - 17

B

3

(1st year)

D

3

 

A

3

 

A

2

 

C

3

 

C

3

 

 

26 Credit Hours Completed (cumulative) divided by 32 Hours Attempted (cumulative) = 81%

In this example, in the first payment period (fall semester), the student would receive a Financial Aid Warning for completing less than the required minimum of 67%, but would still be eligible to receive aid in the spring. At the end of the second payment period (spring semester), as the student has completed more than 67% of his cumulative hours attempted, he has achieved SAP. If the student were still under 67% at the close of spring, he would be placed on Financial Aid Suspension and be considered ineligible for aid for the next payment period.

Transfer credits count as both hours attempted and hours completed. 

All repeated courses count as hours attempted, but only one of the courses counts toward completed credits. The highest grade attained will be used in the GPA calculation.  

Undergraduates may receive aid for a maximum of 150% of the published length of the educational program. Students enrolled full-time in a four-year program will be eligible to receive aid for a maximum of 12 semesters. Students who are not on track to earn their degree within the maximum time-frame will be denied aid.

[NOTE: Financial Aid requirements may vary from Academic requirements.  Students may be cleared academically to register and continue, but not be eligible for financial aid.]

Qualitative:  The Registrar’s Office monitors adequate cumulative grade point average (GPA) according to the following academic progress scale:

ACADEMIC PROGRESS SCALE

Semester hours Attempted

Cumulative Grade Point Average

 1 — 24

1.70

25 — 37

1.80

38 — 59

1.90

60 or more

2.00

Students who do not satisfy the academic progress scale are placed on academic probation for a semester, but continue to receive aid.

Students who fail to satisfy the academic progress scale after a semester of academic probation may be allowed to continue and to receive aid for an additional semester of academic probation if it is determined that they are making suitable academic progress, or they may be placed on academic suspension and not allowed to enroll for one semester (not including summer).

Students placed on academic suspension shall forfeit all financial aid until such time as they are again meeting the minimum standards. 

Students placed on academic suspension who are re-admitted will have the status of “suspended with permission to enroll.”  They may register and continue without financial aid. At such time as these students reach the minimum academic standards, they will again be eligible for financial aid.

Reinstatement of aid is also dependent on availability of funds.

Evaluation of Satisfactory Academic Progress will be at the end of each payment period.  If a student has not achieved SAP at the end of the fall payment period, he/she will be given a Financial Aid SAP warning, but will be eligible to receive financial aid for the next payment period. 

If a student fails to achieve SAP in the payment period following the one for which he/she received a Financial Aid SAP warning, the student will be placed on Financial Aid SAP suspension and will not be eligible for financial aid. 

Any student placed on academic suspension by Asbury University will automatically be on Financial Aid SAP suspension.  

Students may have their financial aid reinstated without an appeal in the payment period following their successful attainment of the 67% cumulative course completion percentage and/or their successful attainment of the necessary GPA requirements.

Appeals:  Asbury University recognizes that students on Financial Aid SAP suspension may have extenuating circumstances.  Appeals are welcome and every effort will be made to give careful consideration to each appeal.   If an appeal is granted, it will be for one additional payment period only, during which time the student must attain SAP.  Appeals should be in writing, designated “SAP Appeal” and sent to the financial aid office at Asbury University.  Each appeal must include a minimum of: 

  • An explanation as to why the student did not meet Satisfactory Academic Progress
  • A plan of action that will allow the student to meet Satisfactory Academic Progress at the next evaluation.  

TIME FRAME FOR FINANCIAL AID

The maximum time frame a student can receive financial aid is equal to 150% of the normal expected time it takes to complete the academic program.  The normal expected time frame to complete Undergraduate degree programs at Asbury University is 4 years; therefore, a student may receive financial aid for a maximum of 6 years or 12 semesters at a full-time rate.

 

SATISFACTORY PROGRESS FOR GRADUATE STUDENTS

See the Academic Policies sections, for Probation and Suspension, as well as the Graduate Program Academic Policies and Regulations for specific Scholarship standards and time limits for graduate students.

The Financial Aid Office monitors semester hours of graduate students receiving aid to ensure that an appropriate load is maintained according to the following chart:

Aid status

Required semester load

Required annual hours completed to continue receiving aid

Full-time

9

18

Half-time

5-8

10

All students, including graduate students, are subject to the Academic Progress and Financial Aid policy described above except as more specifically delineated below.

All students, including graduate students, are subject to the Appeals Procedure for financial aid as stated above.

All students, including graduate students, are subject to the Appeals Procedures-Academic as delineated in the Academic Policies and Procedures section of the current Bulletin.

In order to be eligible for financial aid (i.e., loans), graduate students must be enrolled for a minimum of 5 semester hours in any semester (summer, fall, and/or spring) and be making satisfactory progress toward the completion of the master’s degree (M.A., M.A.T., M.B.A. M.S.W., Ed.S.) or certification. The various degree programs require in the range of 32 to 60 semester hours to complete.  Normally, a graduate student should be completing at least 10 semester hours per academic year.

Graduate students receiving financial aid (loans) must complete a minimum of five hours per semester and, therefore, will be making satisfactory progress as described above.

At the end of each semester (including summer) all graduate students will be reviewed by the Academic Dean with regard to: (1) academic status (scholarship standards) and (2) satisfactory progress.  Students found not to be meeting the scholarship standard of a 3.00 cumulative grade point average will be handled as outlined above.  Students found not to be making satisfactory progress (failure to complete all hours attempted) will be reported to the Director of Financial Aid.  The Academic Dean together with the Director of Financial Aid will make a decision regarding the appropriateness of continued aid (i.e., loans).  Such a decision may be the termination of further aid or the continuation of aid under specified conditions.

 

APPEALS PROCEDURE

There are occasions when a student may be denied financial aid. The reasons for denial may include one or more of the following:

Annual income and assets of parents are sufficient to meet educational costs.

Annual income and assets of student and/or spouse are sufficient to meet educational costs.

Student is not making satisfactory academic progress toward a degree.

Student owes a refund or repayment on previous aid and/or is in default on student loan payments.

Student is taking less than a half-time load.

Student is not a citizen or permanent resident of the United States (required for federal programs).

Other resources listed by the student should be adequate to meet educational costs.

Student has failed to provide sufficient information in order for an award to be made or has failed to provide requested documentation on reported information.

Student is enrolled in a semester beyond his/her tenth semester. 

There are also times when a family's financial resources may change after the original application is submitted and a review of aid awarded is in order. 

A student who loses financial aid based upon the academic progress policy or concerning any of the items mentioned above may appeal the loss of funds to the Financial Aid Appeals Committee.  The Financial Aid Appeals Committee will consist of the Director of Financial Aid, the Assistant Director of Financial Aid, the Assistant Vice President for Business Affairs, and the Academic Dean.  Information regarding the appeal process may be obtained in the Financial Aid Office.

Any appeal for reconsideration must be made to the Financial Aid Committee in writing. An interview may also be needed to clarify new information or the presentation of documentation may be required for verification of data.  In all cases, a student will receive a written response to his/her appeal from the Financial Aid Committee.

 

2013-14 BULLETIN   08/16/2013