STUDENTS IN GRADUATE PROGRAMS ARE SUBJECT TO THE ACADEMIC POLICIES OF THE UNIVERSITY.
In this section you will find general policies particular to graduate studies. Additional information may also be found in the student handbook. Admissions and academic policies specific to the respective degree programs are included under each program’s section.
Please refer to the UNIVERSITY ACADEMIC POLICIES sections for more information on:
General Policies - Students with Disabilities, Academic Integrity
Transfer Credit - Official Transcripts, Taking Credits Elsewhere
Registration- Auditing courses
Withdrawal from University
Contract Courses (Independent Studies, Etc.)
Grading Scale, Incompletes, Grade Changes, Commencement
Transcript Requests and Release Policy
Probation, Suspension and Appeals
GRADUATE PROGRAM ACADEMIC POLICIES AND REGULATIONS
Each graduate student will be assigned an advisor. All steps in the program will be accomplished in consultation with the academic advisor. It is the responsibility of the graduate student to become thoroughly informed about the general regulations and policies governing the master’s program. In Graduate Education, students enroll in a required orientation with the first field component or first course in the leadership programs. The graduate student is also responsible for completing all program requirements within the permitted time limit.
Transfer of Credits:
Refer to the specific graduate programs for details on their transfer credit policy. Graduate transfer credit is awarded based on the recommendation of the specific graduate program director who evaluates the individual transcripts of applicants to their program.
1. With approval, a student may transfer a limited amount of prior work toward the master’s degree. The individual graduate programs set limits on which courses and how much of the program can be transferred from another institution. The typical maximum is no more than one third of graduate hours may be transferred.
2. Only courses with a grade of B or better may be transferred. These credits must have been completed at a regionally-accredited graduate school. Transfer courses must be equivalent to Asbury University courses, and meet all accreditation requirements for the respective program.
3. No graduate courses may be taken elsewhere to transfer back after matriculating to the Asbury University graduate program.
4. Undergraduate coursework, and/or coursework used for another Asbury degree or credential, may not be applied to a graduate program unless specifically indicated and approved by the Academic Dean.
a. The Dean of the School of Education approves all prior coursework for the education licensure credential.
b. Students who are granted permission by the Academic Dean to satisfy a requirement through prior undergraduate coursework may need to complete alternative elective coursework in order to have the minimum graduate level hours (30) to earn the degree
Graduate Program Time Limitation
A master’s degree should be completed within five years from the time of start in the specific graduate program. Students taking longer must apply through their program director to extend their academic time
Regular attendance and participation in class are essential. This includes punctuality, participation, collegiality, effort, etc.
Undergraduates In Master Level Courses
Undergraduate seniors with a minimum 3.25 cumulative grade point average who demonstrate outstanding scholastic ability, and who satisfy the requirements for regular graduate admission, may be permitted to enroll for a graduate course (500-level) simultaneously with undergraduate courses.
The following stipulations apply (specific graduate programs may have stricter regulations.):
- GPA of 3.25 required.
- This can only be done during the undergraduate senior year.
- No more than one graduate course may be taken per semester.
- The student will be required to pay all graduate course fees.
- The graduate course will be listed as part of the undergraduate record and GPA.
- In no case may the credits count toward both a graduate and an undergraduate degree.
It is the student’s responsibility to verify that they are registered for the correct courses they are actually taking. Students will not receive credit for courses in which they are not properly registered.
CHECK YOUR CLASS SCHEDULE AT: online.asbury.edu.
Note: The University reserves the right to change degree requirements, major and minor requirements, and course offerings, and to cancel any course not elected by a sufficient number of students at the time offered.
The Drop/Add period for the School of Graduate and Professional Studies (APS and Graduate) is set by program or course. Drop/Add dates for each course are viewable in your schedule when you log in at online.asbury.edu.
Dropping A Course Or Withdrawal: Students needing to drop a course or withdraw from the university must do so through the Registrar’s Office and must complete the appropriate forms. Students who do not file these forms and simply stop attending classes will receive a grade of “F” in such courses and there is no refund of tuition. See Academic Policies and Procedures: Withdrawal Policy.
In the APS and Graduate programs which have modular classes beginning at later dates in the term students have the option to exchange a future course for one that has not yet begun in the term. 1. The exchange must occur prior to the start date of both courses involved. 2. Both courses involved in the exchange must be worth the same number of credits. 3. Students must contact the registrar’s office to adjust the official registration.
Repeating a Graduate Course
Grades of C or below may be repeated. No more than two courses may be repeated.
A temporary incomplete grade ("I") is granted by the Dean of the appropriate college only in extenuating circumstances. A student who receives an "I" must complete the work for that course no later than the eighth week after the end of the grading period at which time a permanent grade will be recorded.
Credit hours earned with a grade less than C will not count as credit toward the degree. The master’s degree requires a cumulative grade point average of 3.00 on all course work. At the end of each academic term (including summer session), the academic standing of all master’s students will be reviewed by the Academic Dean. A student who falls below the 3.00 cumulative grade point average requirement will be placed on probation for the next term of attendance. Two consecutive terms of failure to maintain a 3.00 standing will result in the student's suspension from graduate study for a period of one calendar year. Any student readmitted after such a suspension must maintain at least a 3.30 term average until his/her cumulative grade point average reaches the required 3.00. A student will not be re-admitted after a second suspension.
COMMENCEMENT AND GRADUATION
Requirements for Master’s Candidates
(a) Has a cumulative GPA of at least 3.00.
(b) Will have completed all requirements for a degree by one of the following:
- has completed all degree requirements as of the previous fall semester.
- is enrolled in the current spring semester for all remaining requirements which will be completed by the May commencement.
- Will have no more than 7 semester hours remaining to complete at Asbury or elsewhere after the May Commencement AND must be able to complete those 7 hours before the fall. [For the MA in Education: must be enrolled in EDG 680 Research and Development before the commencement.]
(c) Completed graduation application. Go to www.asbury.edu/offices/provost/commencement
Graduation honors are not awarded to master’s level students.
Diplomas and final official transcripts are not released until all academic and financial obligations to the university are satisfied.
FINANCIAL AID AND SATISFACTORY PROGRESS FOR GRADUATE STUDENTS
See the University Academic Policies sections for Probation and Suspension procedures; Also, see above for the Scholarship standards, and time limits for graduate students.
The Financial Aid Office monitors semester hours of graduate students receiving aid to ensure that an appropriate load is maintained according to the following chart:
Required semester load
Required annual hours completed to continue receiving aid
All students, including graduate students, are subject to the Academic Progress and Financial Aid policy described above except as more specifically delineated below.
All students, including graduate students, are subject to the Appeals Procedure for financial aid as stated in the Financial Aid section of the current Bulletin.
All students, including graduate students, are subject to the Appeals Procedures for Academic as delineated in the Academic Policies and Procedures section of the current Bulletin.
In order to be eligible for financial aid (i.e., loans), graduate students must be enrolled for a minimum of 5 semester hours in any semester (summer, fall, and/or spring) and be making satisfactory progress toward the completion of the master’s degree (M.A., M.A.T., M.B.A. M.S.W., Ed.S.) or certification. The various degree programs require in the range of 32 to 60 semester hours to complete. Normally, a graduate student should be completing at least 10 semester hours per academic year.
Graduate students receiving financial aid (loans) must complete a minimum of five hours per semester and, therefore, will be making satisfactory progress as described above.
At the end of each semester (including summer) all graduate students will be reviewed by the Academic Dean with regard to: (1) academic status (scholarship standards) and (2) satisfactory progress. Students found not to be meeting the scholarship standard of a 3.00 cumulative grade point average will be handled as outlined above. Students found not to be making satisfactory progress (failure to complete all hours attempted) will be reported to the Director of Financial Aid. The Academic Dean together with the Director of Financial Aid will make a decision regarding the appropriateness of continued aid (i.e., loans). Such a decision may be the termination of further aid or the continuation of aid under specified conditions.
2013-14 BULLETIN 08/14/2013