Grades, Honors & Commencement
ACADEMIC CALENDAR AND CREDITS
Asbury University operates under a semester calendar. All course credit hours are in semester hours.
The grades which are assigned to student performance in a particular course are listed below with their respective quality point values. Scholastic standing is defined as the ratio of total quality points to the total semester hour credits attempted, excluding transfer hours and non-graded credit hours (credit in a credit/no-credit course). For each hour of graded credit, quality points are assigned as follows:
Grade Description Quality Points
A Excellent 4.00
B Good 3.00
C Average 2.00
D Passing 1.00
F Failure 0.00
The following grades are not counted in the calculation of the grade point average.
P Passing credit/no credit course
N Not passing credit/no credit course
S Satisfactory audit (legacy system)
U Unsatisfactory audit (legacy system)
Grades are issued within three weeks of the last day of a class. Any perceived discrepancies must be reported to the Registrar’s Office in writing within 30 days of the posting of the grade.
1. A temporary grade of incomplete ("I") may be granted by the Dean of the appropriate college/school where the course resides. An incomplete may be granted due to extenuating circumstances such as equipment breakdown or medical crisis. Quality of work or more time is not a criterion for an incomplete and will not be granted on such basis. A student seeking an incomplete in more than one course may only be granted by the Academic Dean.
2. Faculty or students anticipating the need for an incomplete should contact the appropriate Dean of the college prior to the completion of the course. Once approved by the appropriate Dean, the faculty member submits the incomplete request to the Registrar.
3. An incomplete cannot be granted to a student after the course’s end date. Once an incomplete is granted, it is the student’s responsibility to contact the instructor and make satisfactory arrangements to complete the outstanding work. A student who receives an "I" must complete the work within 60 days of the course’s end date. A final grade of “F” will be recorded for students who do not complete the outstanding work by the deadline.
1. Students in all Undergraduate programs may repeat twice any course in which a grade of "C-", "D" or "F" was received at Asbury University. [TUG, APS]
2. Students in all Graduate programs may repeat a grade of “C” or below. No more than two graduate courses may be repeated by a student in a graduate program. [GRAD]
2. The course must be repeated at Asbury University and with a course deemed equivalent by the Registrar’s Office.
3. The higher earned grade in any repeated course will count in the computation of the cumulative point standing.
4. Credit hours in repeated courses will count only once.
5. Repeated courses will be so indicated as such on the permanent record.
CHANGE OF A GRADE
Final course grades may be changed only in the case of miscalculation of points. Re-evaluation of a student's work or late submission of work by a student is not normal grounds for changing a final course grade. Within 30 days of the beginning of the next academic term, an instructor may change a final course grade by filing the appropriate form with the Academic Dean. This change must be submitted by the instructor and approved by the responsible department chair. After 30 days of the beginning of the next term, an instructor desiring to change a final course grade must file such a request with the Academic Petitions Sub-Committee. Decisions of the Academic Petitions Sub-Committee will be considered final.
Grade Restrictions for Participating in Student Activities & Student Government [TUG, APS]
A student not meeting the standards of the academic progress scale or the chapel attendance requirement (as listed in the previous sections) may not:
1. Participate in inter-collegiate competition (athletic or other)
2. Participate in public programs (on or off campus) given by any Asbury University department, organization, or class (unless such participation is a clear academic course requirement)
In order to hold a student body office, a student must have a minimum cumulative grade point average of 2.50. For a class office, the GPA requirement is 2.25.
Dean's List: “Dean's List” is noted on the semester grade record and the transcript of all students who have passed a minimum of 12 semester hours with a grade point average of 3.50 or higher. The 12 hours must be passed with a letter grade. A student with fewer than 12 hours of graded work is ineligible for this notation.
GRADUATION HONORS & COMMENCEMENT [TUG, APS]
Students completing a Bachelor’s degree are graduated:
with honors (cum laude) if they attain a standing of 3.5 to 3.79,
with high honors (magna cum laude) if they attain a standing of 3.8 to 3.96.
with highest honors (summa cum laude) if they attain a standing of 3.97
To be eligible for graduation honors a student must have earned at least 62 semester hours of graded course work hours at Asbury University. Transfer credit and credit-no credit hours are not counted in calculating standing (GPA). Students who have completed less than 62 semester hours at Asbury, but who meet the GPA standing for honors as listed above, will be listed with "honorable mention."
Calculation of honors for commencement participants will be based on the posted cumulative GPA totals on a student’s academic record as of the last completed course at the posted graduation application deadline (usually by the end of February). Courses currently in progress do not calculate into the cumulative GPA and are therefore not included in the commencement ceremony honors. However, in progress course hours (spring semester) are projected in the assumed total graded hours at Asbury when calculating commencement participant honors. The final honors actually earned upon degree completion will be posted on the graduate’s transcript.
All Degree Candidates
All students who are in the final year of completing a degree must complete the graduation application by the stated deadline.
Application may be completed at: Graduation Application
- To graduate in December and be listed in commencement the following May (regardless of commencement participation), the graduation application deadline is October 1.
- To graduate in May, August or December (eligible student teachers) and be listed in May Commencement of the same year (regardless of commencement participation), the graduation application deadline is February 1.
Final decisions regarding participation eligibility for the annual May Commencement are made each year on February 15. Eligibility is based on graduation requirements, commencement participation criteria, and the information provided by the student on the graduation application.
Requirements for Associate’s and Bachelor’s Candidates [TUG, APS]
To participate in the annual May Commencement a student must meet the following criterion:
1. Has a cumulative GPA of at least 2.00.
2. Will have completed or have approved plans to complete all requirements for a degree by one of the following:
- Has at least 124.0 total credits (60.0 for AA degree) and has completed ALL degree requirements as of the previous fall semester.
- Is enrolled in the current spring semester for ALL remaining requirements which will be completed by the May commencement.
- Will have no more than 9 required semester hours remaining to complete after the May Commencement.
- These may be registered at Asbury University to be completed in the regular summer semester after the May Commencement (traditional undergraduates)
- These may be registered at Asbury University to be completed in the remainder of the current spring semester after the May Commencement. (APS)
- These may be courses approved by the registrar to be completed at another institution after the May Commencement. NOTE: credit from CLEP scores must be completed and entered before February 1 of the commencement year to be counted in commencement eligibility that same year. All CLEP tests must be completed and scores received in the registrar’s office before student reaches senior status (90 credits).
- A combination of any of these methods may not exceed 9 semester hours to be completed after the May Commencement
- Special permission to walk in commencement may be needed if any of these remaining 9 semester hours are not available in the summer requiring the student to return in the fall.
- Is an education major who will student teach in the following fall semester and
- Is registered for all requirements to be completed by the May Commencement date with only the student teaching requirements remaining to complete after the May commencement.
- Has no more than 7 semester hours to be completed after the May Commencement date. Student must be registered for these remaining hours at Asbury University as part of the regular summer semester (traditional undergraduate) or as part of the regular spring semester (APS) in courses that clearly end before the start of student teaching in the fall. NOTE: Taking courses at other institutions after the May Commencement will not be counted when determining commencement year eligibility for fall student teachers.
- Completed the graduation application for the current commencement year by the posted deadline. Application may be completed at: Graduation Application
Requirements for Master’s Candidates [GRAD]
To participate in the annual May Commencement a student must meet the following criterion:
1. Has a cumulative GPA of at least 3.00.
2. Will have completed all requirements for a degree by one of the following:
- has completed all degree requirements as of the previous fall semester.
- is enrolled in the current spring semester for ALL remaining requirements which will be completed by the May commencement.
- will have no more than 7 semester hours remaining to complete at Asbury University after the May Commencement AND should be able to complete those 7 hours in the summer semester. [For the MA and MAT in Education: student must be enrolled in EDG 680 Research and Development BEFORE the May Commencement.]
NOTE: Some graduate programs may require all work to be complete before participating in the commencement ceremony.
3. Completed the graduation application for the current commencement year. Application may be completed at: Graduation Application
ORDERING COMMENCEMENT CEREMONY REGALIA
Undergraduate commencement cap & gown = no additional charge
Graduate commencement master’s hood & gown = additional fee will be charged.
2014-15 BULLETIN 08/11/2014