Academic Policies & Procedures

Students are subject to the policies of the university and for their program in particular. More details may be found in individual program student handbooks.

GENERAL POLICIES

ENROLLMENT REQUIREMENTS

In order to access online services and enroll for classes you must have completed admissions requirements and be designated as an “accepted final” by their program’s Admissions Office, then cleared in student records to register.

ADVISING

All students are assigned an academic advisor based upon indicated field of interest. Once a student chooses a major the academic advisor will be a faculty member in that department. The role of the academic advisor is to aid students in the choice of courses as well as to provide general guidance. The academic advisor should normally be the person of first recourse for a student who needs help in any area of adjustment to University life. In addition, students may seek help from the Office of Student Development for personal matters or from the Office of the Academic Dean for academic matters.

Prior to each registration, all students must discuss a proposed schedule with a faculty advisor to approve the class choices. The purpose of this personal attention is to help students make successful academic progress toward graduation. A form for requesting a change of advisor and/or major is available in the Registrar's Office.

STUDENTS WITH DISABILITIES

One of the goals of Asbury University is to provide an optimal opportunity for success for qualified students with disabilities without compromising the caliber of instruction or the self-confidence of the learner.

The Americans with Disabilities Act of 1990 prohibits discrimination against individuals with disabilities. Section 506 of the Rehabilitation Act of 1973 mandates that post-secondary institutions that receive federal monies provide "reasonable accommodations" for students with disabilities.

Students with a disability requiring accommodations must notify the Academic Dean’s Office. The Vice President for Student Development’s Office will work with students who have a physical disability to make certain that appropriate and adequate accommodations are provided. The Coordinator for Learning Disabilities will work with students who have a certified learning disability to make certain that appropriate and adequate accommodations are provided. These accommodations may include such services as additional time on tests and exams; taping of classroom lectures; assistance with class scheduling and selection;

tutoring services; personal counseling; and the encouraging of academic independence.

ACADEMIC INTEGRITY

Academic integrity, the embodiment of the moral and spiritual principles to which we adhere, is the essential basis of the Asbury University academic community. Integrity, as partially defined by the Student Handbook for Community Life, is “both knowing the right thing to do and doing it regardless of the circumstances.” This definition may be applied to all of the scholastic interactions of the academic community. Every member of the community shares responsibility for maintaining mutual trust, respect, and integrity. Violations of such trust and specific acts of academic dishonesty will be subject to disciplinary action.

All university community members—faculty, students (graduate, undergraduate—on campus, online, APS), administrators, professional staff, support staff, and volunteers--share the following responsibilities:

knowing academic integrity policies and consequences;
knowing where policies are available for view;
modeling integrity;
being able to identify violations of academic integrity;
knowing to whom to report violations of academic integrity;
knowing the appeal process for violations of academic integrity.

Particular community members will be faced with academic integrity issues more often and in more specific ways than will the larger community. Faculty members are expected to live a life of personal integrity inside and outside of the classroom to make students aware of what constitutes honesty and dishonesty in academic work. Course syllabi should include definitions of academic integrity, cheating, and plagiarism and what penalties will occur if a student engages in academic dishonesty. Issues related to academic integrity might include, but are not limited to, class notes, papers, examinations, projects, presentations, and labs. Section 500.4.3.7 of the Faculty Manual lists specific faculty responsibilities in the area of academic integrity.

Asbury students need to be honest in their endeavors and be good examples to their peers. Students are expected to live a life of integrity that includes intentional and specific attention to academic honesty. For purposes of clarification, students will find in the Student Handbook a list of acceptable and not acceptable actions during the creation and implementation of a project, lab, paper, or presentation. Students need to check with individual professors for specifics or variations from the list and for specifics related to take-home and in-class essay exams and other projects.

ACADEMIC APPEALS

1. Students who have concerns about matters related to an academic course (class assignments, materials, procedures, or grades) should meet with the faculty member involved and then, if no resolution is achieved, meet with the chair of the department within which the faculty member teaches.

2. Students who have concerns about matters related to meeting general education core requirements and major or minor requirements should meet with the chair of the department which supervises that requirement. The Department Chair will review the matter, resolve it, and/or, if appropriate, make a recommendation to the Academic Dean.

3. Issues not resolved at the Department Chair level (see #1 and #2 above) and issues related to broader institutional academic policies and procedures (such as advising, course selection, credit, registration, or degree requirements) should be referred to the Academic Dean. To appeal a Cross-Cultural Experience (CCE) decision, the student should submit a CCE Appeal Form to the CCE Office to be reviewed by the CCE Committee for resolution and/or if appropriate a recommendation to the Academic Dean.

4. Students whose concerns are not resolved in conference with the Academic Dean may file a written appeal. Letters of appeal should be addressed to the Academic Dean and should be filed within thirty days of the conference with the Academic Dean.

5. The Academic Dean will review the written appeal and if unable to resolve the matter to the satisfaction of the student, will refer the matter to the Academic Petitions Sub-committee of the Academic Policies and Curriculum Committee. The student will receive a decision in writing. The decision of the Academic Petitions Sub-committee will be considered final.

TRANSCRIPT RELEASE POLICY

1. Transcripts of a student's academic record are issued by the Office of the Registrar

2. Currently enrolled students may request official transcripts free of charge through the Office of the Registrar.

3. Graduates and students no longer attending Asbury University may request official transcripts online for a fee. See www.asbury.edu/offices/registrar/transcripts for directions.

4. A request for a transcript must bear the signature of the individual whose permanent record is involved. If the name is only typed or printed, the request will not be honored. Telephone requests will not be accepted. This policy is in compliance with the Family Educational Rights and Privacy Act of 1974 (Buckley Amendment).

5. Unofficial transcripts may be requested from the Office of the Registrar free of charge.

NOTE: DIPLOMAS AND OFFICIAL TRANSCRIPTS WILL BE RELEASED ONLY AFTER ALL FINANCIAL OBLIGATIONS TO THE UNIVERSITY ARE PAID.

GRADES

CALENDAR AND COURSE CREDITS

Asbury University operates under a semester calendar. All course credit hours are in semester hours.

GRADING SYSTEM

The grades which are assigned to student performance in a particular course are listed below with their respective quality point values. Scholastic standing is defined as the ratio of total quality points to the total semester hour credits attempted, excluding transfer hours and non-graded credit hours (credit in a credit/no-credit course). For each hour of graded credit, quality points are assigned as follows:

Grade Description Quality Points

A Excellent 4.00

A- 3.70

B+ 3.30

B Good 3.00

B- 2.70

C+ 2.30

C Average 2.00

C- 1.70

D Passing 1.00

F Failure 0.00

The following grades are not counted in the calculation of the grade point average.

I Incomplete

W Withdrew

P Passing credit/no credit course

N Not passing credit/no credit course

S Satisfactory audit

U Unsatisfactory audit

Grades are issued at the end of each semester. Any perceived discrepancies must be reported to the Registrar’s Office in writing within 30 days of the grade report.

INCOMPLETE GRADES

A temporary grade of incomplete ("I") may be granted by the Academic Dean in extenuating circumstances such as equipment breakdown or medical crisis. Needing more time is not a criterion for an incomplete. Faculty or students anticipating the need for an incomplete should contact the Academic Dean during the last week of classes. Once an incomplete is granted, it is the student’s responsibility to contact the instructor and make satisfactory arrangements to complete the outstanding work. A student who receives an "I" must complete the work by the respective deadline: February 10 (fall), July 10 (spring), September 10 (summer). A final grade of “F” will be recorded for students who do not complete the outstanding work by the deadline.

REPEAT COURSE POLICY

1. A student may repeat twice any course in which a grade of "C-", "D" or "F" was received at Asbury University.

2. The course must be repeated at Asbury University and with a course deemed equivalent by the Registrar’s Office.

3. The higher earned grade in any repeated course will count in the computation of the cumulative point standing.

4. Credit hours in repeated courses will count only once.

5. Repeated courses will be so marked (R) on the permanent record.

CHANGE OF GRADE

Final course grades may be changed in the case of miscalculation of points. Re-evaluation of a student's work or late submission of work by a student are not, for example, normal grounds for changing a final course grade. Within 30 days of the beginning of the next academic term, an instructor may change a final course grade by filing the appropriate form with the Academic Dean. This change must be approved by the instructor and the responsible department chair. After 30 days of the beginning of the next term, an instructor desiring to change a final course grade must file such a request with the Academic Petitions Sub-Committee. Decisions of the Academic Petitions Sub-Committee will be considered final.

COURSE REGISTRATION

Students will not receive credit for courses in which they are not properly registered. It is the student’s responsibility to verify that they are registered for the courses they are actually taking.

Note: The University reserves the right to change degree requirements, major and minor requirements, and course offerings, and to cancel any course not elected by a sufficient number of students at the time offered.

REGISTRATION CHANGES DURING DROP/ADD

1. A student can drop a class during the official drop/add period through the online registration, and will have the course cancelled and will not be charged for the course.

2. For traditional undergraduates Drop/Add is the first week of the program term. Last day to drop or add a class is listed in the Academic Calendar at the front of this Bulletin.

3. The Drop/Add period for the School of Graduate and Professional Studies (APS and Graduate) is set by program or campus. See “Important Academic Dates” at the front of this Bulletin for specific dates for your program and campus.

AUDITING COURSES

1. Students may sign up to audit a course during registration or during the Drop‑Add period.

2. No credit hours or quality points shall be awarded for courses audited.

3. Only lecture—type courses or the lecture part of laboratory courses may be audited. Activity courses may not be audited (e.g., lab courses, computer programming, physical education, internships, recreation, ceramics, and studio art).

4. Attendance is required.

5. Neither class discussion nor taking of examinations is permitted, except by special arrangement with the instructor.

6. If an auditor submits daily assignments, the instructor is not obligated to read or correct them.

7. A student may audit no more than one course per semester.

8. The instructor will assign a grade of "S" (satisfactory) or "U" (unsatisfactory) based on attendance and general cooperation.

9. There is no cost additional to regular tuition for a full‑time student auditing a course. The cost to persons other than full‑time students is $40 per credit hour.

10. Prior to auditing any course a student must have been admitted to the University through the Office of Admissions.

11. In order to audit, there must be room in the class after regular enrollment has been completed. If there is a question, potential auditors should contact the Registrar’s Office on the last day of drop/add.

WITHDRAWAL FROM A COURSE

1. Students who want to drop a class after the set Drop/Add period for their program can only withdraw from the class. The class remains on their schedule as part of their registered hours.

2. Traditional Undergraduate Students: Please see the published “last day to withdraw from a class” in the academic calendar for each semester.

APS and Graduate Students: You may withdraw from a class before 2/3 of the class sessions have elapsed.

3. A grade of "W" is recorded on the transcript for a course dropped after the Drop/Add period and before the last date to withdraw from a course.

4. A student must contact the registrar’s office to officially be withdrawn from a class.

4. A student who stops attending a class without giving official notice to the Registrar’s Office will remain registered and will receive an "F" for the uncompleted work in that course at the end of the semester.

5. Students receive no refund for tuition and/or fees for an individual course which is withdrawn after the official last day to Drop or Add a class.

WITHDRAWAL FROM THE UNIVERSITY

1. A student may completely withdraw from the University any time before the end of the final class period of the semester.

2. To completely withdraw from the University a student must complete the appropriate form in the Office of the Academic Dean.

3. A student who officially withdraws from the University after the end of the drop/add period is assigned the grade of "W" in all courses.

4. Tuition refund percentages for a student who withdraws from the University are described in the FEES AND EXPENSES section of the Bulletin.

5. Students who withdraw from the University are no longer Asbury University students and therefore a letter of good standing cannot be issued to another institution.

6. Students whose absence from the University exceeds two years become subject to all requirements in effect at the time of their re-admission.

A student can be involuntarily withdrawn for academic reasons, financial or administrative reasons, and for violation of regulations (disciplinary reasons).

Students not intending to return for the next regular semester should inform the Office of the Registrar.

TRANSFER CREDIT

OFFICIAL TRANSCRIPTS

All transcripts, whether high school or college, must be sent directly from that institution to Asbury University to be considered official. Hand‑carried transcripts may be used for advising; however, they are NOT acceptable as final, official transcripts.

TRANSFER CREDIT REQUIREMENTS & LIMITATIONS

1. Credit can only be transferred from official transcripts mailed by the institution or sent by official electronic transfer. Credit will not be taken from faxed, copied, emailed or hand delivered transcripts.

2. Courses must have grades of "C-" or above to transfer. Courses which are graded under a pass‑fail system are not accepted for transfer without official validation that the minimum passing grade is "C-" (Exception: Physical Activity courses can be transferred with a passing grade “P”).

3. Grades (g.p.a.)for transfer courses are not used when determining a student’s cumulative grade point average at Asbury University.

4. A maximum of 30 semester hours may be transferred for associate’s degree(student must complete at least 30 semester hours at AU)

5. A maximum of 60 semester hours of transfer credit may be taken from all sources including two-year college or non-accredited institutions, AP, CLEP, CDC credit, military credit and institutional credit. (student must complete at least 64 semester hours at AU).

6. An additional 15 semester hours may transfer from an accredited 4 year institution for a maximum total of 75 semester hours of credit. (student must complete at least 49 semester hours at AU)

7. Asbury University grants non-institutional advance credit (AP, CLEP, IB, Military) only on the basis of original documentation and does not grant transfer credit for advanced placement or for institutional placement given by other colleges or universities.

8. Courses involving use of technology and equipment or those dependent on regulating agency requirements may not be transferred due to out of date content if taken more than five years prior to enrollment. They will be reviewed case by case.

9. After matriculation at Asbury University, students may not transfer more than 6 semester hours of independent study course work from another institution.

10. Asbury University will not accept transfer college credits taken more than two years prior to graduation from high school, unless student demonstrates continued education at college level.

11. In the case of transfer courses from a regionally unaccredited institution, the courses must match specific courses listed in the Asbury University Bulletin.

12. Students who have completed at least 12 semester hours at another institution after high school graduation are considered transfer students.

CURRENT STUDENTS TAKING CREDITS ELSEWHERE

Students currently enrolled and desiring to earn credits at another institution to apply toward graduation from Asbury University must receive approval from the Registrar at Asbury prior to enrolling. The University is not obliged to transfer courses for which prior approval has not been secured.

Credits Elsewhere Policies

1. Courses must be taken through a regionally accredited institution in the US.

2. The student must provide the name and city/state of other school, as well as specifi course prefix, number and title for the other school’s courses to have them reviewed for trasnfer.

3. The student must be eligible to register and continue at Asbury for a letter of good standing to be issued. A g.p.a. of 2.00 is recommended.

4. Hours taken elsewhere do not count towards full-time status at Asbury or for financial aid purposes. Financial aid can only be awarded from one institution in a semester.

5. The student must not have exceeded the limit for transfer credits (prior to and during enrollment at Asbury) which is 60.0 total credits combined from any two-year institutions, AP, CLEP, CDC credit, military credit and institutional credit. Students may receive an additional 15 credits from any four-year institutions making a maximum of 75.0 credits from all possible sources.

6. The maximum credits that can be taken elsewhere during a fall or spring semester is 3 credits for traditional undergraduates, 6 credits for APS undergraduates, and 12 credits during summer sessions for traditional undergraduate.

7. Permission to take courses elsewhere during regular fall/spring semesters will be limited for students who are full time at Asbury. Permission will not be granted to take an overload of courses (AU plus elsewhere) over 19 credit hours for traditional undergraduates for a fall or spring semester (21 credits for APS undergraduates).

8. For graduating seniors, only 9 hours of a student’s final credits may be completed elsewhere after the commencement.

9. Departmental approval may be required to take upper level major/minor courses elsewhere. For an Asbury degree a student must complete 50% of their major/minor coursework at Asbury.

10. A course must have earned a letter grade of C- or better to transfer.

11. Courses are transferred for credit only; the grades will not be included in the g.p.a. at Asbury University.

12. Credits taken at a school under a quarter hour calelndar transfer by a factor of 2/3 (0.667) when converted to semester hours.

13. The student is responsible to request a final transcript from the other school. An official transcript must be mailed directly to the Asbury University Registrar’s Office. Hand-delivered transcripts are not accepted as official. Seniors cannot graduate until official transcripts for courses elsewhere have been received and processed.

ADDITIONAL POLICIES FOR ALL UNDERGRADUATE PROGRAMS

CLASSIFICATION OF STUDENTS

Upon admission students are classified by the Registrar's Office into one of the following two categories:

Degree-Seeking: This is a student who is proceeding towards the Bachelor of Arts or the Bachelor of Science at Asbury University. They are classified according to the following criteria:

1. FRESHMAN: new student who has met all admissions requirements and has less than 30 hours advance credit

2. SOPHOMORE: has completed at least 30 semester hours, has completed ENG 110, and has met the MAT 100 proficiency requirement

3. JUNIOR: has completed at least 60 semester hours including PED 100

4. SENIOR: has completed at least 90 semester hours

Non-Degree Seeking Students: Students in this category do not intend to earn a degree from Asbury University.

1. TEACHER CERTIFICATION ONLY STATUS: Students in this category hold a bachelor’s degree, and intend to complete teacher certification.

2. POST-BACCALAUREATE STATUS: Student who holds a bachelor's degree and is earning further credits toward teacher certification or is seeking to complete and additional major subsequent to graduation.

3. SPECIAL STATUS: Students taking courses for personal interest and academic credit including transient students from other institutions, or Students who may not meet admissions requirements but have been admitted by special action of the Director of Admissions for a specific period of time. There is a limit of two semesters of enrollment under this status. To continue in this status for more than two semesters or earn more than 12 semester hours requires approval from the Academic Dean each semester.

4. VISITOR: Full-time students visiting, with permission, from another institution for a set semester.

5. AUDITOR: Attends non-activity classes for personal enrichment and not for academic credit. See audit policy under Academic Policies section.

“RESIDENCY REQUIREMENT” WHICH MEANS ENROLLMENT TIME AT ASBURY

In order to meet the residency requirement, a degree candidate at Asbury University must satisfy the following three criteria:

A. Bachelor’s degree candidates must spend at least three sequential semesters (excluding summer) enrolled at Asbury, carrying a full academic load per semester, including two semesters registered as a senior. Exception: students completing a Health Science (nursing) major or Engineering Math (UK) major. Associate’s degree candidates must complete their final two semesters at Asbury University.

B. Complete 12 out of the final 21 semester hours at Asbury University using no more than 9 credits elsewhere to finish.

C. Complete at least 50% of the chosen major and minor in residence (enrolled at Asbury).

D. Bachelor’s degree candidates must complete a minimum of 49 semester hours at Asbury University (excluding Advanced Placement and institutional credit). Associate’s degree candidates must complete a minimum of 30 semester hours for Associate’s degree

STUDENT ACADEMIC LOAD

The normal academic load is 15-17 semester hours. 12 or more hours a semester is considered full-time. A degree-seeking student may enroll for fewer than 12 or more than 17 in any given semester with the permission of the Academic Dean on the basis of prior academic performance and/or cumulative grade point average. Students with a g.p.a. below 2.75 are not permitted to register over 17 hours. Traditional undergraduate student are not permitted to take more than 19 semester hours. APS undergraduate students are not permitted to take more than 21 semester hours.

MAJOR AND MINOR FIELDS

All students receiving a degree must have a major

1. The requirements for graduation for any chosen major are listed in this Bulletin and on major/minor sheets which are available online at http://www.asbury.edu/offices/registrar.

2. Majors and minors must be officially declared to be listed on the student’s record.

3. To change or add a major or minor students must contact the Registrar’s Office.

4. Students are expected to declare a major by the beginning of the junior year (60 semester hours completed).

5. Fifty percent of a major’s or minor’s requirements must be completed at Asbury University.

It is the student’s responsibility to see that all degree requirements are met.

HONORS IN SCHOLARSHIP

Dean's List: “Dean's List” is noted on the semester grade record and the transcript of all students who have passed a minimum of 12 semester hours with a grade point average of 3.50 or higher. The 12 hours must be passed with a letter grade. A student with fewer than 12 hours of graded work is ineligible for this notation.

Graduation Honors: Students completing a Bachelor’s degree are graduated with honors (cum laude) if they attain a standing of 3.5 to 3.79, with high honors (magna cum laude) if they attain a standing of 3.8 to 3.96. A student who attains a standing of 3.97 will be graduated with highest honors (summa cum laude). To be eligible for graduation honors a student must have earned at least 62 semester hours of graded course work hours at Asbury University. Transfer credit and/or credit-no credit hours are not counted in calculating standing (g.p.a.). Students who have completed less than 62 semester hours at Asbury but who meet the g.p.a. standing for honors as listed above will be listed with "honorable mention."

A formal Academic Convocation is held at the end of Spring semester to honor academic achievement among the graduating Seniors.

COMMENCEMENT PARTICIPATION AND PROCEDURE

1. Students desiring to participate in the annual May Commencement must have filed a "Graduation Application" form in the Registrar’s Office by February 1.

2. Final decisions regarding participation in the annual May Commencement are made each year on February 15.

3. To participate a student must meet the following criterion:

(a) Has a cumulative GPA of at least 2.00.

(b) Will have completed all requirements for a degree by one of the following:

has at least 124.0 total credits and all degree requirements completed from the previous fall semester.
is enrolled in the current semester for all remaining requirements which will be completed by the May commencement.
Will have no more than 9 semester hours remaining to complete at Asbury or elsewhere after the May Commencement.
Is an education major with no more than 7 semester hours to complete at Asbury or elsewhere plus student teaching semester remaining after the May Commencement AND plans to complete 7.0 hours by before enrolling in student teaching for the Fall Semester.

4. Additional specific requirements may apply in certain programs. [See COMMENCEMENT PARTICIPATION under Graduate Programs]

COURSE NUMBERING GENERAL GUIDELINE

100-199 Introductory courses usually considered first year or sophomore level.

200-299 Intermediate courses usually considered freshmen and sophomore level.

300-399 Advanced courses for sophomores and juniors.

400-499 Advanced courses normally taken by juniors and seniors.

500+ Courses offered at the graduate level. Some 500 level courses may be available to qualified undergraduate seniors by department permission.

COURSE NUMBERS FOR ALL DEPARTMENTS

293 Seminar Course – Sophomore level, non-regular courses offered occasionally which cover selected topics selected by the department.

391/491 Independent Study individualized study of a topic of interest beyond the content of regular course offerings, involving a minimum of 1 – 3 meetings with instructor during semester. Available to Juniors or Seniors. Contract required.*

392/492 Directed Study is a faculty directed study of a topic of interest beyond the content of regular course offerings, involving a minimum of 50 minutes per week with instructor during semester. Available to Juniors or Seniors. Contract required.*

393 Seminar Course – Junior level, non-regular courses offered occasionally which cover selected topics selected by the department.

435 Internship – Course and grade based on time spent in practical experience; required in several major and minor programs. Contract required*.

475/476 Senior Seminar Required of seniors in many majors.

CONTRACT COURSES

Contract courses are defined as all non‑classroom instruction for which credit is given with the exception of social work practicum and student teaching. These include: Independent Studies Directed Studies, Practicum and Internships

General Contract Procedures

1. All contract courses must be completed under the control of an appropriately completed contract.

2. A student may register for a contract course by filing a contract, appropriately approved, with the Registrar's Office.

3. All contract courses will be subject to the same policies as regular classroom courses with reference to drop/add and submission of grades deadlines.

4. Registering for a contract course requires the approval of the faculty member, the advisor, the department chair, and the Academic Dean.

Independent/Directed Studies

INDEPENDENT AND DIRECTED STUDIES are made available to students at junior or senior standing, and are differentiated by the amount of faculty time invested.

1. Independent Study is individualized study of a topic of interest beyond the content of regular course offerings, involving a minimum of 1 – 3 meetings with instructor during semester.

2. Directed Study is a faculty directed study of a topic of interest beyond the content of regular course offerings, involving a minimum of 50 minutes per week with instructor during semester.

For Major/Minor requirements:

1. All independent study within the major or minor shall have specific prerequisites and maximum credits limitations.

2. Each department may limit the number of credit hours a student may take as an independent or directed study, and may set additional requirements for an independent or directed study in their department.

For Elective Credit:

1. In addition to hours counting toward a major or minor, no more than 9 semester hours of the 124 semester hours required for a degree may be earned through independent studies with no more than 6 semester hours of any one prefix.

2. All independent study work on the 300 level presumes at least 12 semester hours of classroom instruction with the same prefix as a prerequisite.

3. All independent study work on the 400 level presumes at least 18 semester hours of classroom instruction with the same prefix as a prerequisite.

4. All students seeking to take independent study must be juniors and have a 2.75 grade point average.

5. A student may not take more than 3 semester hours of independent study outside the major or minor in any one semester.

Directed Substitutions

1. Any junior or senior needing a course in their major/minor which is not currently being offered or is in schedule conflict may obtain contract forms in the Office of the Registrar and see the appropriate Dean/Department Chair for permission to register for a directed substitution. The following factors will govern the decisions, which will be made by the Dean/Department Chair:

a. validity of need;

b. inability to substitute an offered course;

c. availability of a teacher;

d. student’s ability and willingness to meet the demands of directed study.

2. Directed Substitutions will use the regular course’s number and description, and involve a minimum of 50 minutes per week with instructor during semester.

Internships/Practicum

1. Courses based on time spent in practical experience, are required in several major or minor programs.

2. Requirements for these courses are under the major/minor department’s control and approval.

3. Students are required to register for an internship during the academic term within which the internship activity ends

ADVANCE CREDIT BY EXAMINATION

[For credit from other colleges or universities see TRANSFER CREDIT earlier in this section.]

Incoming students may be granted academic credit on the basis of tests administered by the College Board Advanced Placement Program (AP), the College Level Examination Program (CLEP), and the International Baccalaureate (IB).

Asbury University grants such credit only on the basis of original documentation and does not grant transfer credit for institutional examinations or credit given by other colleges or universities. Student should arrange to have original documents of AP, CLEP, and/or IB scores sent directly to the Office of the Registrar at Asbury University. Student score reports are not considered official.

See charts for the tests allowed and required grades for advance credit in AP and CLEP.

IB: Asbury University recognizes the International Baccalaureate program and grants credit on a course by course basis to students submitting appropriate scores of 5, 6, or 7 on these examinations. Credit is awarded for SL and HL courses.

PROBATION AND SUSPENSION

1. The Registrar’s Office has the responsibility to monitor acadenuc progress for all students enrolled in the University. An undergraduate academic progress scale outlines the expected grade point average for a student to remain in good academic standing based on the total number of credits attempted. Students who fail to meet the scale are subject to academic probation and/or academic suspension. (Traditional residential students are also expected to be in accord with the chapel attendance requirement or be subject to chapel probation or suspension.)

2. Some specific major programs within the University have additional minimum grade point averages to be admitted to those programs or to remain enrolled in them. Each academic department having an additional GPA requirement are responsible to monitor the progress of students enrolled in their programs and notify students of any problems related to the requirement, including the possibility that the student may be dropped from the program.

3. The academic progress toward the completion of a degree requires the meeting of minimal standards both in semester hours completed and in cumulative grade point average.

The undergraduate Academic Progress Scale is as follows:

Hours Attempted Cumulative GPA

1 – 19 1.70

20 – 35 1.80

36 – 59 1.90

60 or more 2.00

4. At the end of each semester, the academic progress of all students is reviewed. Incomplete grades will be taken into consideration, but calculations for probation begin as soon as grades are entered during the semester. Decisions are not made until the official end of the semester.

5. A student who does not meet the minimal standards of the academic progress scale at the end of the semester will be placed on academic probation for one semester.

6. Any students who do not meet the standards of the academic progress scale at the end of the probationary semester will be subject to academic suspension for a period of one semester (not including summer). A student who has been dismissed for academic reasons may apply for readmission after six months have elapsed from the time of last attendance.

7. The probationary standing may be cleared only with grade points earned at Asbury University. Transfer credits are not used in calculating GPA

8. A student who earns a grade point average of less than 1.0 (D average) in the first semester at Asbury University is subject to academic suspension at the end of that semester without a period of academic probation.

9. A student who does not pass at least 75% of semester hours attempted will be placed on academic probation without respect to cumulative grade point average. A student in this category who does not pass 75% of semester hours attempted during the probationary semester may be subject to academic suspension.

10. The academically suspended student is ineligible for re-admission to Asbury University until one semester has elapsed (not including summer). A student who has been dismissed for academic reasons may apply for readmission after six months have elapsed from the time of last attendance.

11. A student who has been readmitted following a period of academic suspension, will remain eligible for continuing as long as his/her g.p.a. for each semester is 2.30 or better while carrying a minimum of 12 semester hours, even though his/her cumulative standing may be below the academic progress scale. Students re-admitted in this category may not enroll for more than 14 semester hours until they achieve satisfactory standing.

12. A student who is placed on academic suspension may appeal (in writing, to the Academic Dean) to continue enrollment for the next semester. The appeal will be considered by the Petitions Sub-committee of the Academic Policy and Curriculum Committee of the Faculty. The student will receive a written response from the Chair of the Sub-committee. If permission to enroll is granted, the student’s status becomes “suspended with permission to enroll” and no financial aid may be awarded until the student is meeting the Academic Progress Scale.

PARTICIPATION IN STUDENT ACTIVITIES

A student not meeting the standards of the academic progress scale (see previous section) may not:

1. Participate in inter-collegiate competition (athletic or other)

2. Participate in public programs (on or off campus) given by any Asbury University department, organization, or class (unless such participation is a clear academic course requirement)

3. In order to hold a student body office, a student must have a minimum cumulative grade point average of 2.50. For a class office, the g.p.a. requirement is 2.25.

ADDITIONAL POLICIES AND PROCEDURES SPECIFIC TO TRADITIONAL UNDERGRADUATES

PASS/FAIL OPTION FOR SENIORS

1. A senior with a cumulative grade point average of at least 3.25 may take up to 4 semester hours per semester on a pass/fail basis.

2. Courses under this option may not be in the student’s major or minor department and may not be used to meet any major, minor, or general education requirements.

3. The decision to take a course pass/fail must be made by the end of the drop‑add period and may not be subsequently changed.

4. The pass/fail student will be identified to the faculty member. The student must meet the same requirements as other students enrolled in the course.

5. The student will be awarded a grade of P, D, or F, with a grade of C- or better being recorded as a P.

6. A grade of P does not affect the g.p.a. A grade of D or F does affect the g.p.a.

PHYSICAL EDUCATION ACTIVITY COURSES

1.One credit hour of an activity course is required for graduation. This activity course should be completed by the end of the sophomore year.

2.Three additional PE activity courses (3 hours) may be taken as electives.

3.No more than one (1) semester hour of PE credit may be taken in any one semester.

4.The letter grades received in the physical education activity classes will be included in determining GPA.

5.No more than four semester hours of physical education activity courses (PE prefix) may apply toward graduation. This includes Varsity Athletics (PE 108).

INSTITUTIONAL CREDIT IN EQUINE MANAGMENT

Degree-seeking EQM majors or minors may apply for and be granted academic credit for EQM 130 (Beginning Horseback Riding) and/or EQM 131 (Intermediate Horseback Riding). through this institutional placement procedure by meeting the following requirements:

1. Take the necessary departmental proficiency examination and receive a score qualifying for institutional placement.

2. Submit to the Registrar's Office an application for credit upon successful completion (C- or higher) of EQM 251 (Horse Training) class.

3. A $20.00 per hour processing fee will be posted to the student’s account when the application is processed.

4. These credits apply to the major/minor, but do not count as physical edcuation activity credit.

INSTITUTIONAL CREDIT IN WORLD LANGUAGE

Institutional placement examinations are administered each year by the World Languages Department. A degree-seeking student may apply for and be granted academic credit for any waived foreign language (101, 102, 201, 202 or 251 or 291 appropriate to their language) through this institutional placement procedure by meeting the following requirements:

1. Take the necessary departmental proficiency examination and receive a score qualifying for institutional placement.

2. Submit to the Registrar's Office an application for credit to be receive AFTER successful completion (C- or higher) of a higher language course of the same prefix.

3. A $20.00 per hour processing fee will be posted to the student’s account when the application is processed.

4. This world language option is only available for languages offered at Asbury University.

EXAMINATIONS

Students must take final examinations within the official final examination period. To apply for a change of examination time within this period, students should contact their instructors and the chair of the department within which the course in question is offered.

No examinations (including final exams) or tests may be given during the final week of classes. All general education courses must have a final examination in the hour scheduled.

CLASS ATTENDANCE – TRADITIONAL UNDERGRADUATE

1. The class session is the primary integrating dimension of the educational process at Asbury University. Therefore the student is expected to attend class lectures and discussions as well as complete assignments and readings outside of class.

2. Specific attendance requirements for each course are determined by the instructor, and will be clearly stated in the course syllabus distributed on the first day of class. The instructor must provide a minimum of four unexcused absences for a MWF 3 credit-hour class; and three unexcused absences for a TR 3 credit-hour class. (One absence permitted in a 1 credit-hour course which meets once per week.) Performance oriented courses may include attendance requirements as part of the grade.

3. In the case of: (a) hospitalization or serious illness (as determined by a physician), (b) institutionally approved group event or travel, (c) death or serious illness of family member, or (d) other unusual circumstance, the Academic Dean will issue an excused absence (with permission to make up work) to be presented to the instructor. Decisions regarding absences resulting from such circumstances as travel difficulties, bad weather, conflicting schedules, oversleeping, minor sickness, doctor or dentist appointments, job interviews, discretionary trips (such as weddings), and family responsibilities will be left to the discretion of the instructor.

4. A student who, for any reason, is absent more than five times the number of credit hours (i.e., one-third of the class sessions being defined as 15 absences for a three-credit class that meets three times per week; 10 absences for a three-credit class that meets twice per week; and pro rata) for the course will receive a final grade of "N" (no credit) except in the case where a student has a grade of "F". The student may appeal this action to the Academic Petitions Sub-Committee via the Office of the Academic Dean.

CHAPEL ATTENDANCE

Asbury University operates on a policy of required chapel attendance. Attendance records are kept from the first chapel with punctual and regular attendance expected. Students are expected to keep track of their own chapel attendance and to be familiar with the attendance policy.

1. Chapel meets Monday, Wednesday, and Friday at 10:00 a.m. in Hughes Auditorium. Students are counted present only when sitting in their assigned seats.

2. Permission to sit out of an assigned seat, for any reason, is reserved for students in good standing and will only be granted at the discretion of the Chaplain’s office. Permission must be secured in the Chaplain’s office before the chapel period. Students should not approach the chapel checker or the Chaplain at the beginning of chapel for permission to sit elsewhere.

3. Eight chapel absences per semester are permitted for full-time students. (Full-time status is set by student’s registered hours at the end of Drop/Add. Any later course withdrawal or change in registered hours will not change the chapel attendance requirement for the remainder of the semester.) Students are advised to save these for such unexpected or unforeseen situations as travel difficulties, bad weather, conflicting schedules, oversleeping, minor sickness, doctor or dentist appointments, job interviews, discretionary trips (such as weddings), and family responsibilities.

4. Part-time students will have a reduced requirement based on their number of academic hours. (This will be based on the registered academic hours at the close of Drop/Add. Any later course withdrawal or change in registered hours will not change the chapel attendance requirement for the remainder of the semester.)

5. Disruptive behavior such as being tardy, studying in chapel, whispering, sleeping, use of any electronic device, etc, will be counted as a one‐third absence.

6. In the case of: (a) hospitalization or serious illness (as determined by a physician), (b) institutionally approved group event or travel, (c) death or serious illness of family member, or other unusual circumstances, a student may petition the Chaplain’s office to have such absences excused.

7. All students who are required to attend will be registered for chapel (GEN 021) for zero credit hours. Students will receive a P (passing) by attending the appropriate number of chapel services and an N (not passing) if they do not. This will appear on a student’s transcript as a part of their permanent record.

8. Any student who earns an “N” will be placed on chapel probation for the following semester. Any student who earns a grade of “N” for two semesters may be suspended from the University for one semester.

9. A student who flagrantly violates the chapel attendance policy with more than 14 unexcused absences may be suspended without a period of probation. (“Flagrantly” is defined here not only in terms of total absences, but also in failure to respond to requests to address the problem.)

10. Last‐semester seniors are expected to satisfy their final chapel attendance requirement. You must have a passing grade in your final chapel registration in order to graduate. Any seniors who do not must petition the Academic Petitions Sub‐Committee concerning the right to graduate. Additional requirements (such as papers or reviews) may be placed upon a student in order to meet the chapel attendance requirement prior to graduation.

11. Students who are parents of young children living at home will be granted a reduction of one chapel per week. Forms for this purpose are available at www.asbury.edu/chapel and must be submitted prior to the start of the semester.

12. A student may appeal chapel suspension to the Academic Petitions Sub‐Committee. These written appeals should be addressed to the Campus Chaplain, who will refer them to the Academic Petitions Sub‐Committee. The decision of the Academic Petitions Sub‐Committee will be considered final.

13. Students with unique circumstances (e.g., student teaching, internship, work) may request special chapel consideration. Forms for this purpose are available at www.asbury.edu/chapel and must be submitted prior to the start of the semester.

Summer Chapel Attendance

1. Students who are living on campus and commuter students who attend morning classes on campus are required to attend chapel during the weeks that they are attending class.

2. You will receive a P (passing) if you attend the appropriate number of chapel services and an N (not passing) if you do not. This will appear on your transcript as a part of your permanent record.

3. Probation: Any student who earns an “N” in summer chapel will be placed on chapel probation for the following semester.

4. Graduating seniors who have a summer chapel before finishing must meet the attendance requirement to graduate.

AP: Asbury College grants credit for the following College Board Advanced Placement examinations:

Examination	Minimum Score	Asbury Course(s)	Credit Granted
Art Studio 2D	3	ART 111	3
Art Studio 3D	3	ART 112	3
Art Studio Drawing	3	ART 123	3
Art History	3	ART 251	3
Biology	3	BIO 100/101	4
	4	BIO 201/203, 202/204	8
Calculus AB	3	MAT 132	3
	4	MAT 181	4
Calculus BC	2	MAT 132	3
	3	MAT 181	4
Chemistry	3	CHE 121/123	4
	4	CHE 121/123, 122/124	8
Chinese	3	CHN 102, 201	6
	4	CHN 102, 201, 151	9
Computer Science	3	CSC 121	4
Comparative Gov/Pol	3	PS 301	3
Economics/Micro	3	ECN 272	3
Economics/Macro	3	ECN 273	3
English (Lang/Comp)	4	ENG 110	3
	5	ENG 151	3
English (Lit/Comp)	4	ENG 110 or 230	3
	5	ENG 151, 230	6
Environmental Science	3	BIO 217, 219	4
European History	3	HIS 102	3
	4	HIS 101, 102	6
French	3	FRN 102, 201	6
	4	FRN 102, 201, 291	9
German	3	GER 102, 201	6
	4	GER 102, 201, 251	9
Government/Politics	3	PS 101	3
Human Geography	3	GEO 211	3
Latin	3	LAT 102, 201	6
	4	LAT 102, 201, 202	9
Music Theory	3	MTH 111, 121	3.5
Physics B	3	PHY 201	4
	4	PHY 201, 202	8
Physics C Mech	3	PHY 211	5
Physics C E & M	3	PHY 212	5
Psychology	3	PSY 100	3
	5	PSY 100, 110	6
Spanish	3	SPN 102, 201	6
	4	SPN 102, 201, 291	9
Statistics	3	MAT 232	3
U. S. History	3	HIS 201	3
	4	HIS 201, 202	6
World History	3	HIS 350	3

CLEP: Asbury University does not recognize work done on the General College Level Examination Program given by CLEP but does recognize a number of the CLEP Subject Examinations as follows;

CLEP TEST	Minimum Score	Asbury Course(s)	Credit granted
American Government	50	PS 101	3
American Literature	50	ENG 261	3
Analyzing and Interpreting Literature	50	ENG 230	3
General Biology	55	BIO 100, 101	4
Calculus	50	MAT 181	3
College Algebra	50	MAT 111	3
College Composition (not Modular)	50	ENG 110	3
English Literature	50	ENG 231	3
French Language	50	FRN 201	3
French Language	66	FRN 201, 291	6
German Language	50	GER 201	3
German Language	66	GER 201, 251	6
Human Growth and Development	50	ED 230	3
Introductory Psychology	50	PSY 100	3
Introductory Sociology	50	SOC 100	3
Precalculus	50	MAT 112	3
Principles of Macroeconomics	50	ECN 273	3
Principles of Microeconomics	50	ECN 272	3
Spanish Language	50	SPN 201	3
Spanish Language	66	SPN 201, 291	6
U.S. History I: Early Colonizations to 1877	50	HIS 201	3
U.S. History II: 1865 to the Present	50	HIS 202	3
Western Civ I: Ancient Near East to 1648	50	HIS 101	3
Western Civ II: 1648 to the Present	50	HIS 102	3

2011-2012 BULLETIN 08/01/2011